Use

If there are differences between the quantity or amount the system expects to be invoiced and the actual quantity or amount in the invoice, you can enter and post these differences in the following way:

If you want to accept the difference, you change the quantity and value suggested by the system. When you post the invoice, the system bases the account movements on the changed data. The system also updates the purchase order history with the changed data.

Example: Accepting a Price Variance

Example: Accepting a Quantity Variance

If you do not want to accept the difference, you enter the quantity and amount actually invoiced in separate fields and flag the difference as a vendor error . When you post, the system creates two documents. The first document posts the invoice items using the default data and the vendor line using the actual invoice amount; the second document enters a credit memo as a complaint document for the difference, so that during the payment run the vendor only receives the amount actually expected by the system. The system updates the purchase order history using the unchanged default data.

You can only reduce an invoice if the quantity or price exceeds that expected by the system.

In the Implementation Guide (IMG) for Logistics Invoice Verification, you can define whether tax postings should be taken account of in the invoice document, or in the invoice and credit memo document.

Example: Invoice Reduction due to Price Variance

Example: Invoice Reduction due to Quantity Variance

Example: Partial Invoice Reduction .

You can inform the vendor that you reduced the invoice in a letter of complaint.

For further information, see Messages in Logistics Invoice Verification

See also:

Invoice Reduction: Correcting Quantities or Values

Invoice Item

Invoice with Variances

Automatic Amount Correction