Invoice Reduction: Correcting Quantities or Values

Prerequisites

Layout

On the Logistics Invoice Verification screen, choose the Invoice Reduction display variant.

Customizing

Function

Customizing for Logistics Invoice Verification

You can define how you want to include tax postings:

  • Only in the invoice document

  • In the invoice and credit memo documents

Start of the navigation path Logistics Invoice Verification Next navigation step Incoming Invoice Next navigation step Tax Treatment in Invoice Reduction. End of the navigation path

You can define reasons for the invoice reduction in Customizing.

Start of the navigation path Logistics Invoice Verification Next navigation step Incoming Invoice Next navigation step Maintain Reasons for Invoice Reduction End of the navigation path .

Procedure

Execute the following steps for every invoice item:

1. Check the quantities

Compare the default order quantity displayed by the system with the actual invoice quantity according to the vendor invoice.

  • If the quantities agree, go to step 2.

  • If the quantities vary, check whether you want to accept the varying quantity.

    • If you want to accept the varying quantity, overwrite the default order quantity and choose Continue

    • If you do not want to accept the varying quantity, choose Vendor Error: Reduce Invoice for the Correction Indicator. Choose Continue. The system displays the fields for Invoice Quantity and Invoice Amount. These fields are ready-for-entry and contain the order data as default entries. Enter the invoice quantity from the vendor invoice. Choose Continue . The system calculates the expected value for the invoice quantity (invoice quantity * order price) and displays a message that contains the invoice reduction amount. If you close this message, the system enters the expected amount in the Invoice Amount field .

      You can select a reason for the invoice reduction and store it in the system.

2. Check the amounts

If you have not entered an invoice quantity, you compare the invoice amount per the vendor invoice with the order amount.

  • If the amounts agree, then you have completed the checks for this invoice item.

  • If the amounts vary, check whether you want to accept the varying amounts.

    • If you want to accept a varying amount, overwrite the default invoice amount.

    • If you do not want to accept the varying amount, choose Vendor Error: Reduce Invoice for the Correction Indicator. Choose Continue. The system displays the invoice data fields . The fields are ready-for-entry and contain the order data as default entries. Enter the invoice amount from the vendor invoice. The system displays a message containing the invoice reduction amount.

      You can select a reason for the invoice reduction and store it in the system.

If you have entered an invoice quantity already, you compare the invoice amount per the vendor invoice with the order amount.

  • If the amounts agree, then you have completed the checks for this invoice item.

  • If the amounts vary, overwrite the default order amount. The system displays a message containing the invoice reduction amount.