Messages in Logistics Invoice Verification

Use

In Logistics Invoice Verification , you can also generate messages when posting an invoice. You can send messages either internally, to colleagues, or externally, to vendors. You can send these messages in the following ways:

  • Online with the next selection run

  • Using the function Output Message

  • Immediately on updating the invoice

  • As a background job by specifying a time

Note Note

Define the required jobs for program MM70AMRA . When you run a job, the system outputs all the messages it finds that match the selection criteria.

End of the note.

For more information, see Message Control

Prerequisites

Function

Setting in Customizing for Logistics Invoice Verification

Define the messages that the system is to generate when an invoice is posted.

Start of the navigation path Message Determination Next navigation step Maintain Message Types End of the navigation path

Define the text modules that the forms are to contain.

Start of the navigation path Message Determination Next navigation step Define Forms End of the navigation path

Start of the navigation path Message Determination Next navigation step Define Sender Details for Forms End of the navigation path

Define at which time and with which medium the system is to send the message.

Start of the navigation path Message Determination Next navigation step Maintain Conditions End of the navigation path

Features

Define Text Modules for Forms

You store standard texts for each company code that the print modules can output to fixed positions defined in the forms MR_PRINT or MR_REKL . The texts that you store there are used in the following print documents:

  • Evaluated Receipt Settlement document (MR_PRINT)

  • Settlement document for revaluation (MR_PRINT)

  • Invoice reduction document (MR_REKL)

You process the following text modules:

Text type

Items

Example

Header text

Output at top right of the form

Logo

Footnote text

Output as footnote text on each page of the form

Information on the company, bank details

Sender

Output above the address in the form

Company code sender

Signature

 

Not processed

Note Note

If you use multiple languages, please ensure that you create texts for all languages used.

End of the note.

Generating Messages for the Following Functions

Function

Explanation

Evaluated Receipt Settlement (ERS)

After you run ERS, you should inform the vendor of the goods receipts you settled to allow the vendor to check the settlement.

Invoice Reduction: Correcting Quantities or Values

When you reduce an invoice, you should inform the vendor in a letter of complaint why you reduced the invoice.

Manual invoice reduction: If you manually reduce individual items, you can list the items in the letter of complaint.

Automatic invoice reduction: If the system automatically reduced the invoice, you can only give the vendor information in the letter of complaint about the total amount of the reduction.

Invoices with Variances

If an invoice is blocked due to price variance, you can send a mail to the relevant buyer so that he or she can check the order price and consult the vendor.

Consignment and Pipeline Settlement

When you settle consignment and pipeline withdrawals, you can send the invoices or credit memos created to the vendor.

Invoicing Plan Settlement

When you create invoices for the invoicing plan, you can send these to the vendor.

Revaluation

After you carry out revaluation, you should use the settlement document for revaluation to inform the vendor of the difference value determined in the form of a credit memo or an invoice.

See also:

Outputting Messages