In
Logistics Invoice Verification
, you can also generate messages when posting an invoice. You can send messages either internally, to colleagues, or externally, to vendors. You can send these messages in the following ways:
Online with the next selection run
Using the function
Output Message
Immediately on updating the invoice
As a background job by specifying a time
Note
Define the required jobs for program MM70AMRA . When you run a job, the system outputs all the messages it finds that match the selection criteria.
For more information, see Message Control
Function |
Setting in Customizing for Logistics Invoice Verification |
Define the messages that the system is to generate when an invoice is posted. |
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Define the text modules that the forms are to contain. |
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Define at which time and with which medium the system is to send the message. |
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Define Text Modules for Forms
You store standard texts for each company code that the print modules can output to fixed positions defined in the forms
MR_PRINT
or
MR_REKL
. The texts that you store there are used in the following print documents:
Evaluated Receipt Settlement document (MR_PRINT)
Settlement document for revaluation (MR_PRINT)
Invoice reduction document (MR_REKL)
You process the following text modules:
Text type |
Items |
Example |
Header text |
Output at top right of the form |
Logo |
Footnote text |
Output as footnote text on each page of the form |
Information on the company, bank details |
Sender |
Output above the address in the form |
Company code sender |
Signature |
Not processed |
Note
If you use multiple languages, please ensure that you create texts for all languages used.
Generating Messages for the Following Functions
Function |
Explanation |
After you run ERS, you should inform the vendor of the goods receipts you settled to allow the vendor to check the settlement. |
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When you reduce an invoice, you should inform the vendor in a letter of complaint why you reduced the invoice. Manual invoice reduction: If you manually reduce individual items, you can list the items in the letter of complaint. Automatic invoice reduction: If the system automatically reduced the invoice, you can only give the vendor information in the letter of complaint about the total amount of the reduction. |
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If an invoice is blocked due to price variance, you can send a mail to the relevant buyer so that he or she can check the order price and consult the vendor. |
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When you settle consignment and pipeline withdrawals, you can send the invoices or credit memos created to the vendor. |
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Invoicing Plan Settlement |
When you create invoices for the invoicing plan, you can send these to the vendor. |
After you carry out revaluation, you should use the settlement document for revaluation to inform the vendor of the difference value determined in the form of a credit memo or an invoice. |
See also: