Definition

Procedure for settling goods receipts automatically. When you use Evaluated Receipt Settlement (ERS), you agree with the vendor that the latter will not submit an invoice in respect of a purchase order transaction. Instead, the system posts the invoice document automatically on the basis of the data in the purchase order and goods receipts. This eliminates invoice variances.

Use

We recommend that you implement ERS only if you and your vendor have a clear agreement on the applicable conditions and you continuously update the purchase orders in the system.

The system determines the invoice amount for the relevant ordering transaction from the prices entered in the PO, the terms of payment, the tax information and the delivery quantity entered in the goods receipt.

ERS also generates credit memos: If an invoice has already been posted for a goods receipt and a return delivery has since taken place, the system generates a credit memo for the quantity returned.

See also:

Evaluated Receipt Settlement

Carrying Out ERS