Evaluated Receipt Settlement
Purpose
You can settle goods receipts directly without receiving an invoice from the vendor. The system can generate the corresponding invoices and post them. A vendor invoice is no longer required.
You can automatically send the settlement documents created to the vendors.
For further information, see Messages in Logistics Invoice Verification .
Evaluated Receipt Settlement (ERS) is particularly suitable for creating settlement documents at regular intervals.
ERS has the following advantages:
Purchasing transactions are closed more quickly.
Communication errors are avoided.
There are no price and quantity variances in Invoice Verification.
In test mode, the system can issue a list of goods receipts that can be settled and goods receipts that cannot be settled. The system makes no postings, it only lists the invoices selected.
Prerequisites
Evaluated receipt settlement must be flagged in the purchase order item.
The vendor must be flagged as being subject to ERS in the vendor master record.
The goods receipt must refer to a purchase order.
Goods-receipt-based Invoice Verification must be defined for the purchase order item.
A tax code must have been maintained in the purchase order item.
The order price of the materials may not be an estimated price.
Note
If you flag a vendor as being subject to ERS, the system sets the ERS indicator as a default in each item when you create a purchase order for the vendor. You can prevent this happening for certain vendors by flagging the info record for the material and the vendor as not being subject to ERS.
In Purchasing, you can delete the default ERS indicator in a purchase order item.
Process Flow
Evaluated Receipt Settlement is carried out as follows:
1. Select transactions that can be settled
a. You define which transactions the system processes and the restrictions according to which the system is to create documents.
b. The system posts invoice documents for the open goods receipts.
c. The system creates a log of the invoices that were settled and those that were not settled.
2. Process the log
Recommendation
You can also run the Evaluated Receipt Settlement (ERS) program in the background. You use program RMMR1MRS for this. Let your system administrator know which variants should be created for the program and which jobs have to be defined.