Carrying Out ERS

  1. Choose Start of the navigation path Logistics Invoice Verification Next navigation step Automatic Settlement Next navigation step Evaluated Receipt Settlement (ERS) Next navigation step . End of the navigation path

  2. The selection screen appears.

  3. You can use the following criteria to narrow down selection of the transactions to be settled:

  • Company code

  • Plant

  • Goods receipt posting date

  • Goods receipt document

  • Fiscal year of the goods receipt

  • Vendor

  • Purchase order and order item

  1. You can define the selection criteria for the invoice documents by:

  • Delivery

  • Purchase order

  • Purchase order item

  • Goods receipt document

  • Credit memo

  • Invoice

  • Currency

  1. Choose Execute .

The system issues a log for Evaluated Receipt Settlement, which displays the following:

  • Settled

    • In line with your selection criteria, the system displays all the order items that were settled (or if you are working in test mode, which would have been settled).

  • Could not be settled

    • In line with your selection criteria, the system displays all order items for which ERS is defined but could not be settled. It also lists the reasons.

    • If the system reports being unable to invoice a transaction, you should exclude the transaction from ERS to avoid it being included in the log the next time ERS is run.

Select the item and choose Exclude from ERS .

  • The system also generates and possibly sends a message to inform the vendor(s) about the transaction settled, depending on the settings in Customizing.

  • You can display the following environment information for the order items selected. To do this, choose Start of the navigation path Goto Next navigation step : End of the navigation path

  • Display purchase order

  • Display invoice

  • Display material document

  • Display long text

For more information about processing the list, see the General Application Functions section of SAP List Viewers (ALV): Classic .