Report Editing

Purpose

See Report Management .

Note Note

Reports without references to a specification do not appear in report management , but are handled as released reports after the assignment of a generation variant to the report template and appear directly in the report information system .

End of the note.

Prerequisites

  • You must have the appropriate authority to edit reports in report management :

    Example Example

    A user with authorization for the rating PUBLIC can only display entries that originated from generation variants rated as PUBLIC only.

    End of the example.

  • You have installed the current version of Windows Wordprocessor Integration (WWI).

  • Before you can generate reports from report templates, you must have done the following:

    1. You have edited the identifiers and value assignments, including usage and active indicator, in specification management (see Specification Editing ).

    2. You have created the report template (see Document Template Editing ).

    3. You have defined the layout of the report template and released it (see Document Template Layout Editing ).

    4. You have created a generation variant, entered the usage for it, and assigned the appropriate report template (see Generation Variant Editing ).

  • To display inbound reports , you have installed on your front end an application that can output the format of the inbound reports.

  • To generate a worklist, you have edited the Worklist section in Customizing for Product Safety .

Process Flow

  1. In the hit list for specifications , you can generate a test report from a report template that contains specification symbols to test the layout and print the report as required. The report template must have the status Released or In Work .

    Report templates are linked to the usage via generation variants .

  2. You first create a report for a specification, a generation variant, and a language by creating a report request manually in specification management . The SAP system replaces the symbols that relate to specification data or phrases. The parameters that relate to other data in the SAP system are determined when the final report is generated.

  3. You can use the SAP system to generate a worklist for reports in which changes have been made subsequently to phrase or specification data. The SAP system subsequently generates all reports affected and sets the reports to the initial status you defined in the generation variant header.

    The system places manually created report requests in the worklist.

    You can monitor generation using the WWI monitor .

  4. In report management , the reports are displayed in the report tree . The worklist is edited depending on the status of a report.

    When generated, the report has the initial status you defined in the generation variant header. You use the initial status and the generation variant indicators to determine the following:

    • Does the report need to be generated manually as it was created manually

    • Does the report have to pass through different control points in release

    • Does the report have to be included in versioning

    • Is the status of the report set to Historical automatically if a new report is generated subsequently and released

  5. You can use the following additional functions in report management :

    • From the report tree, you can display reports as Microsoft Word documents. The SAP system determines default values for report symbols of type Parameter . You can overwrite these values.

    • The assignment of specifications enables you to assign several specifications to one report (n:m relationship between specification and report).

    • You can compare the currently released report with the previous version.

Result

Starting from the report information system , you can ship and export released reports.

See also:

Search and Data Output in the Report Information System

Report Export: Process

Report Shipping: Process