Editing Worklists for Reports

Prerequisite

  • Manually or automatically generated reports exist.

  • Each time you move on to the next editing stage, an authorization check takes place. If you have the authorization, the system takes you to the next editing step.

Procedure

  1. Depending on the status you want to edit, you can choose the following menu paths in the Product Safety menu.

    Path

    For Reports with Status

    Start of the navigation path Reports Next navigation step Report Management Next navigation step Edit Reports End of the navigation path

    Any status

    Start of the navigation path Reports Next navigation step Report Management Next navigation step Validate Reports End of the navigation path

    RR (report requests)

    GW (Generated with warning)

    SE (System error)

    GF (Generation failed)

    Start of the navigation path Reports Next navigation step Report Management Next navigation step Release Reports End of the navigation path

    Note Note

    Report versions are created when the status is reset from CO→RE.

    End of the note.

    Selected status:

    GS (generation successful)

    R1 (Release 1)

    CO (Completed)

    Start of the navigation path Reports Next navigation step Report Management Next navigation step Assign Report Versions End of the navigation path

    CO (Completed)

    Start of the navigation path Reports Next navigation step Report Management Next navigation step Set Reports to Historical End of the navigation path

    RE (Released)

    The Report Management: Initial Screen appears.

  2. Enter your search criteria.

  3. Confirm your entries and choose with the quick info text Report Tree.

    If the SAP system finds one or more reports that correspond to your search criteria, the Report Management: Report Tree screen appears.

    You can use additional functions within report management.

  4. Use the following functions to set the report to the next respective status. If you want to reject the report, choose with the quick info text Reject and save. The report is deleted.

    Note Note

    Your internal organization must ensure that the reason for the report being rejected can be corrected.

    If errors occur after you have carried out the functions, the corresponding reports are marked with the icon. For more information, click the icon.

    End of the note.

    Status

    Function

    RR

    Generate ()

    You execute this function for manually generated report requests if the Manual report requests gen. automatically indicator is not set. Automatically generated report requests are generated by the SAP system itself.

    If the report requests are generated correctly, the report is set to the initial release status via status GP (Generation possible) and GS (Generation successful). You define the initial release status in the generation variant header.

    If errors occur during generation, the system assigns SE (System error) or GF (Generation failed) as the next status. After you have corrected the errors, you can choose Generate once again.

    To monitor generation, display the WWI monitor.

    Note Note

    If phrases for a report to be generated do not exist in the report language, the system sets the report to status GW (Generated with warning). The phrases are displayed in the report as phrase keys only.

    Reports with status GW can be edited as normal.

    End of the note.

    GS

    Accept () => R1 (or Initial release status)

    Note Note

    You can bypass release status R1, R2, and so on if you define the status CO (Completed) or RE (Released) as the initial release status in the generation variant header (see Report Release).

    End of the note.

    R1

    Accept () => R2, and so on

    R2, and so on

    Accept ( ) => CO or RE

    Note Note

    You can bypass status CO if you do not set the Version requirement indicator in the generation variant header. The next status is then RE.

    End of the note.

    CO

    Accept () => RE

    You can send released reports from the report information system (see Search and Data Output in the Report Information System and Report Shipping).

    Note Note

    The version of the report with status RE depends on whether you have set the Version requirement indicator (see Report Versioning).

    End of the note.

    RE

    Historical => HI

    Note Note

    The report is converted to status HI automatically if the Set historical automatically indicator is set and a report for the same specification, generation variant, and language is generated subsequently with status RE.

    End of the note.

    Note Note

    If you set the currently released report to historical and there is no newly released report, there can be no report shipping for this specification, language, and generation variant for the time being.

    If report shipping is triggered again automatically, the SAP system creates a new report request. For manual report shipping, you must generate the report request manually.

    End of the note.