Study Data in the Student File
Use
The student file is the central application for creating, displaying, and changing student master and study data. You access the student file from the
SAP menu
by choosing
Student Lifecycle Management
Student File
.
From the student file, you can execute
Student Lifecycle Management
activities such as
registration
,
change of program
, or
de-registration
. You can also monitor academic progression, process student applications, and maintain statuses and holds using this application.
The student file uses the object manager , which is a convenient user tool for student search and selection.
Note
In the object manager search area, you can also search by last selected students or create your own search variant.
Features
Student Master Data
You can branch to
master data maintenance
by choosing one of the functions located next to the
student number
:
(
Create Student
)
(
Maintain Master Data
)
(
Display Master Data
)
You can also edit student master data directly using the application dialogs for master data maintenance.
Note
When you create student master data, the SAP System automatically creates an
SAP business partner
as an integral element of the
student
object.
Study Data
Note
Student study data is displayed on tab pages. The number, title, and order of tab pages in your system can differ from those described in the following as these settings may be adapted to individual requirements in Customizing for
Student Lifecycle Management
in the section
Student Lifecycle Management Master Data
Students
Adjustment of Tab Pages in the Student File.
Apart from allowing you to branch to master data maintenance, the student file also offers the following functions:
Admission
tab page: Provides an overview of the student’s applications for admission, and enables you to perform the activities for admission application processing and to execute admission.Registration
tab page
: Provides an overview of a student’s registered programs , and enables you to perform the following activities:Registration for a program
Leave of absence from a program
De-registration from a program
General Data
tab page: Contains information on the student’s advisor and registration type, and on the organizational unit responsible for the programSpecializations
tab page: Provides an overview of a student’s academic specializations and their assignmentsApplications
tab page: Provides an overview of the applications submitted by the student and the relevant processing informationActivity Documents
tab page: Provides an overview of the activities performed and the activity documents created for the studentStatus
tab page: Contains an overview of a student’s status and the relevant assignmentsHolds
tab page: Contains an overview of the holds set for the student and the relevant assignmentsProgram Type Progression
tab page: Provides an overview of a student’s progression in the selected program typeProgram Progression
tab page: Provides an overview of a student’s progression in the selected program(s)Qualifications
tab page
: Provides an overview of a student’s transferred and conferred qualifications, and enables you to confer qualificationsCorrespondence
tab page: Provides an overview of student-related correspondenceRequirement Catalogs
tab page: Enables you to assign requirement catalogs and define the main requirement catalogYou can perform the following additional functions by means of the following pushbuttons or menu options:
Send an e-mail to a student
Display the student’s timetable
Display a message log overview
Display a student’s account balance
Go to payment at cash desk and fee calculation
Display the student’s program content
Display an overview of student-related notes
Display an overview of the student’s academic work
Enter death data for a student