Conferring Qualifications

Use

In the student file on the Qualifications tab page, you can confer an internal qualification with the following uses on a student:

Qualification for a program, that is, for program completion

You can only select the programs in which the student is or was registered.
Qualification for stage completion

You can only confer this qualification if you offer programs with stages.
Qualification without a program reference

On the Qualifications tab page, the SAP system lists the qualifications that were conferred on and transferred to the student, as well as the qualifications which the student failed to achieve.

Integration

Internal Qualification

Internal qualifications (object type CQ) can represent a booking prerequisite for (other) modules. The SAP system can check this prerequisite based on the VSR rules when a module is booked.

Transferred Qualification

The SAP system automatically displays the qualifications that were transferred to a student in the equivalency determination application (transaction code PIQED). These qualifications are indicated by the transferred flag. Unlike conferred qualifications, you cannot change transferred qualifications in the student file.

Graduation

The system also uses qualifications in the graduation application. When you register a student for graduation, the system creates a relationship between the student and the respective qualification. Qualifications which have not been definitively conferred are flagged as “ are being pursued ”. Qualifications of this type are displayed in the usual way in the student file. However, these qualifications can only be changed in the graduation application.

Prerequisites

Internal Qualifications

Before you can confer qualifications, you must create internal qualifications (object type CQ). For more information, see Create/Maintain Internal Qualification .

Student Data

You can create a qualification with a specific program reference only if the student is or was registered in this program.

Customizing

You have made the settings for qualification conferment in Customizing for Student Lifecycle Management under Start of the navigation path Student Lifecycle Management Master Data Next navigation step Qualifications End of the navigation path .

If you want to use qualifications to process graduation or stage completion, you must first define the use of qualifications. You make this setting in Customizing for Student Lifecycle Management in the IMG activity Set Up Degree Types and Assign Degree Levels .

You have defined the required academic scales and their values (grades) so that you can rate student qualifications. You make this setting in Customizing for Student Lifecycle Management under Start of the navigation path Student Lifecycle Management Master Data Next navigation step Academic Scales Set Up Academic Scales End of the navigation path .

Activities

When you create a qualification conferment, the SAP system shows the Confer Qualification dialog box. In this dialog box, you can choose a qualification and enter the student’s qualification data.

You can assign a grade and academic honors. When you rate a qualification, you may only enter grades which are in the “passed” range of the given academic scale. Qualification conferment for stage completion represents an exception to this rule: As this type of qualification is the result of work completed in a program stage, you can enter evaluations which represent a “failure“on the scale. The qualification is then flagged as "not achieved".
In addition to the conferment date, you can enter the validity period, academic period and study duration for the qualification. The SAP system proposes the current system date as the conferment date and the valid-from date of the qualification.
You can enter a comment and a note for the conferment.
You need the functions for qualification conferment to map the conferring instance in the system. You must therefore assign the objects to the selected functions.

Note
This function must be assigned the confer qualification activity (CQ01) and one or more allowed object types in Customizing for Student Lifecycle Management . When you create a conferment, you can only assign objects which belong to these object types to the functions.

End of the note.
On the diploma, you can enter the student’s name and the title of his or her qualifying work in the original language and a second language.
You can also confer a qualification conditionally. When you do this, the system handles this qualification as an open prerequisite for module booking. You can allow conditional bookings for open prerequisites. Then you can make a module booking even if the specific prerequisite is not fulfilled.

Note
When you set a condition for qualification conferment manually, the system automatically sets a condition for module booking if this qualification is the prerequisite for a conditional booking. In this case, the conditional booking indicator must be set for relationship 529 between the qualification and module.

When you finally confer the qualification, you must remove the manually set condition by changing the value to no pending prerequisite and thus enable the system to execute module booking unconditionally.

End of the note.