De-registration

Use

Program de-registration is one of the activities you can perform for a student on the Registration tab page in the Student File . Here, you can also display, change or cancel a de-registration.

In the SAP System, you use a de-registration activity to end a student’s registration in a specific program. Student Lifecycle Management has two different types of de-registration, withdrawaland dismissal.

Note Note

You can use the mass de-registration program to automatically de-register students who satisfy certain conditions.

End of the note.

Integration

The SAP System always links a student (object type ST) with a program (object type SC) via the internal study object (object type CS). The study object therefore contains all of the student’s program registration data. The SAP System therefore changes this data of the study object when you create a de-registration.

Prerequisites

You can perform a de-registration activity only for students who have a program registration.

Features

When you create a de-registration, the SAP System closes the open study segmentfor the program in which the student is registered. The SAP System thereby delimits the Study Segments infotype record (1769) for the study object (object type CS). The end date is the end of program registration date specified in the dialog box (either the end date of the last sessional registration or the given key date). The other de-registration data including the de-registration activity, de-registration reason, and de-registration key date are also entered in the delimited data record.

The SAP System records the de-registration activity you perform in an activity document which you can display on the Activity Documents tab page in the Student File . This activity document also contains the de-registration data you specified on the selection screen. The Activity Documents tab page contains an overview of the activities for which the SAP System created an activity document .

When you perform a de-registration activity, the SAP System cancels all sessional registrations which are after the end of program registration specified in the de-registration dialog box. For example, the system does this when you enter a key date in the dialog box which is before the end of program registration.

Activities

To de-register a student from a program, proceed as follows:

  1. Choose the desired student in the Student File .

  2. Choose the Registration tab page.

  3. Choose the program in which the student is registered.

  4. Choose De-registration and then either the Withdrawal or Dismissal activity .

  5. In the dialog box which appears, enter the de-registration data.

    • If you set the Cancel Module Bookings flag in this dialog box, the SAP System performs the de-registration activity as well as a cancellation activity. The SAP System then cancels all module bookings whose validity period extends beyond the end of program registration specified on the selection screen.

    • If you set the Cancel Study Segment flag, the SAP System cancels the study segment it created for the initial registration or change of program when it executes the de-registration. This also automatically cancels all sessional registrations which are within this study segment. This function is provided especially for cases in which the student does not take up the chosen course of study although (s)he has registered. Also see the relevant notes and the example provided in the field help.

  6. Choose ( Save + Close ).