Working with the Payment Wizard
The payment wizard enables you to generate incoming and outgoing payments in batches according to the selected A/R and A/P open transactions and the selected payment methods.
When creating incoming or outgoing payments using the payment wizard, you can partially pay specific transactions, as when working manually.
Payment wizard runs cover A/P and A/R transactions that are partially paid, credited, or reconciled, as well as unreconciled/allocated payments on account.
The following transaction types are considered in the payment wizard run:
A/R: A/R invoices, A/R correction invoices, A/R credit memos, A/R down payment requests, A/R down payment invoices, A/R reserve invoices, manual journal entries with at least one row posted to a customer
If the customer is debited with positive amounts or credited with negative amounts, the journal entry is considered as an A/R invoice with a positive total.
If the customer is debited with negative amounts or credited with positive amounts, the journal entry is considered as an A/R credit memo with a positive total.
A/P: A/P invoices, A/P correction invoices, A/P credit memos, A/P down payment requests, A/P down payment invoices, A/P reserve invoices, manual journal entries with at least one row posted to a vendor
If the vendor is credited with positive amounts or debited with negative amounts, the journal entry is considered as an A/P invoice with a positive total.
If the vendor is debited with positive amounts or credited with negative amounts, the journal entry is considered as an A/P credit memo with a positive total.
Payments on account: Incoming and outgoing payments not allocated or reconciled to specific transactions are also considered in the payment wizard run.
For more information about paying a negative total in the payment wizard, see Using Negative Payment of Payment Wizard.
Prerequisites
To use the payment wizard, make sure you have set up the following:
Process
From the SAP Business One
Main Menu
, choose
Banking
Payment Wizard
.The first window provides a brief introduction to the payment wizard. Choose
Next
to start the payment wizard.Make the required choices in each step. To move to the next step, choose the
Next
button.
Result
Once a payment run is executed, the following occurs:
The relevant incoming payment and/or outgoing payments are created. The
Created by Payment Wizard
checkbox in these documents is selected.The fully paid A/R and/or A/P transactions are closed and the
Applied Amount
field is updated accordingly.The partially paid A/R and/or A/P transactions are still open and the
Applied Amount
field is updated accordingly
More Information
Payment Wizard: Step 1 - Payment Run Selection
Payment Wizard: Step 2 - General Parameters
Payment Wizard: Step 3 - Business Partner - Selection Criteria
Payment Wizard: Step 4 - Document Parameters
Payment Wizard: Step 5 - Payment Method - Selection Criteria
Payment Wizard: Step 6 - Recommendation Report