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Procedure documentationPaying Negative Totals Using the Payment Wizard

 

To generate payments of negative totals in the payment wizard, follow the procedure below.

Prerequisites

To use the payment wizard, make sure you have set up the following:

  1. Banks

  2. House Bank Accounts

  3. Payment Methods

  4. Payment methods on Business Partner Master Data: Payment Run Tab

Procedure

  1. On the General tab of the Document Settings window, select the Enable Negative Payment for Payment Wizard checkbox. For more information, see Document Settings: General Tab.

  2. In the Payment Methods - Setup window, define a negative payment method for the payment method that you want to use in the payment wizard. For more information, see Payment Methods - Setup.

    If the payment method that you want to use in the payment wizard is included for a business partner, the negative payment method you defined will be automatically included for the business partner.

  3. On the Payment Run tab of the Business Partner Master Data window, ensure that both payment methods are included. The two payment methods are the payment method that you want to use in the payment wizard and its negative payment method. For more information, see Business Partner Master Data: Payment Run Tab.

  4. From the SAP Business One Main Menu, choose Start of the navigation path Banking Next navigation step Payment Wizard End of the navigation path.

    The first window provides a brief introduction to the payment wizard. Choose Next to start the payment wizard.

  5. Make the required choices in each step. For more information, see Working with the Payment Wizard.

  6. In step 6, for payments with negative totals, a yellow icon appears in the Status column for each payment. This indicates that the payment method you selected in step 5 is updated to its negative payment method. Choose the Next button to create an opposite payment for the business partner, that is, an incoming payment will be created for a vendor, or an outgoing payment will be created for a customer.

    For more information about the Status column, see Payment Wizard: Step 6 - Recommendation Report.

    Note Note

    If the validation of the negative payment method does not pass, a red icon appears in the Status column. To see the specific reason why the validation failed, hover your mouse over the icon for the tooltip. For more information about the payment method validation, see Payment Methods - Setup.

    You cannot continue creating a payment when a red icon appears in the Status column.

    End of the note.

Result

Once the payment run is executed, an opposite payment is generated for the business partner, using the negative payment method. This means that an incoming payment is created for a vendor, or an outgoing payment is created for a customer.