Payment Form

Definition

This is an object in Account Management (FS-AM) that represents a form that is used in the payment transaction. It has a number that is used for identification purposes in the system. You can differentiate between different payment form types according to the form category and area of usage.

Checks (bearer, travelers and order checks)
Bank transfer forms

Use

Payment forms are managed for each account in Account Management (FS-AM). In Account Management (FS-AM) , payment form management provides the following functions:

This graphic is explained in the accompanying text.

For more information about each of these functions, see the following in the SAP Library:

Creating Payment Forms
Displaying Payment Forms

The system also provides you with a detail screen in display mode for each transaction in each payment form. This screen displays all the data for the selected payment form. In the same transaction in display and change mode, the system displays a payment form history for each payment form, containing the change data for the selected payment form.
Locking Payment Forms
Editing Payment Form Locks
Deleting Payment Forms

Note
If Posting Lock Management is active in your system, the system does not offer you the transaction Lock Payment Form or Edit Payment Form , because these transactions are executed centrally. For more information about Posting Lock Management in relation to payment form locks, see Editing Payment Forms and Posting Lock Management in the SAP Library.

End of the note.

Lock Options

If you have not activated Posting Lock Management , then you can lock the payment form with the following locks:

Payment form lock (via payment form management)
Posting lock (not specific to payment form)
Amount-dependent posting lock (not specific to payment form)

Payment Form Lock

The payment form lock is more optimal for performance than the general posting lock. If you know the payment form identification number(s) for the form(s) to be locked, then use a payment form lock. You can also enter settings in the Customizing for Account Management (FS-AM) under Start of the navigation path Item Management Next navigation step Define Payment Form Types End of the navigation path as follows:

Save (Save Payment Form) payment forms that were not created in the system, but have been presented for posting, as well as the payment forms created in your system.
Exclude payment forms from the posting or continue processing them if they were created in your system and are presented more than once at deferred intervals (Duplicate Check)
Exclude payment forms from the posting or continue processing them if they were created in external systems or in your system and are presented more than once at deferred intervals ( Duplicate Check and Save Payment Form ).

You can specify how processing is to continue in the Customizing for Account Management, under Start of the navigation path Item Management Next navigation step Posting Control Rules Define Main Rule Set. End of the navigation path For more information about the posting control rules, see the SAP Library, under Posting Control Rules .

Example Example

A customer has lost a bearer check with payment form identification number 12345678 and reports this to the bank. The lock entered prevents this check from being posted.

End of the example.

Posting Lock

The posting lock is not specific to the payment form. If you do not know the payment form identification number(s) for the form(s) you want to lock, and you want to lock an unspecified number of forms, enter a posting lock for particular transaction types. To include payment forms in the posting lock process, you need to make the Customizing settings under Start of the navigation path Item Management Next navigation step Basic Functions Transaction Types and Transaction Type Groups Define Transaction Type Groups for Posting Check End of the navigation path and under Contract Management Account Define Posting Locks.

Example Example

A customer has lost a set of order checks, and does not know the payment form identification number(s) and reports this to the bank. The lock entered generally prevents the posting of the order check presentation transaction type.

End of the example.

Amount-dependent posting lock

The amount-dependent lock is not specific to the payment form. If you do not know the payment form identification number(s) for the form(s) you want to lock, but want to lock an unspecified number of forms on the basis of the amount, you can enter an amount-dependent posting lock for particular transaction types. To include payment forms in the posting lock process, you need to make the Customizing settings under Start of the navigation path Item Management Next navigation step Basic Functions Transaction Types and Transaction Type Groups Define Transaction Type Groups for Posting Check End of the navigation path and under Contract Management Account Define Posting Locks. Next, you define the amount-dependency of posting locks in the application under Create/Change Account or in Start of the navigation path Posting Lock Management Next navigation step Create/Change Document for Account. End of the navigation path

Example Example

A customer (paying party) is expecting a check that is not to be posted if the amount is the same as that defined in the lock. The lock that has been entered prevents the corresponding transaction type (check cashing) from being posted if the amount of the check is in the locked amount range.

End of the example.

For more information about posting locks, see the SAP Library under Editing Posting Locks .

Structure

The structure definition of the payment form explains the methods for processing payment forms.

Methods

In Account Management (FS-AM) , you can use one of the following channels for processing objects:

Dialog
Business Application Programming Interface (BAPI)
Direct Input (DI)

The following shows which methods of a payment form can be called up via which channel:

Method	Channel
Method	Dialog	BAPI	DI
Creating Payment Forms	x	x
Displaying/Reading Payment Forms	x	x
Locking Payment Forms	x
Editing Payment Form Locks	x
Deleting Payment Forms	x	x
Changing the status of payment forms		x
Voiding payment forms		X

Business Application Programming Interface (BAPI)

You can call the following methods using the BAPI Explorer:

Method	Short Description
PaymentForm.ChangeStatusMultiple	Changing the status of payment forms
PaymentForm.CreateMultiple	Creating payment forms
PaymentForm.DeleteMultiple	Deleting payment forms
PaymentForm.GetDetailedListByAccount	Importing payment forms for each account
PaymentForm.VoidMultiple	Voiding payment forms

Dialog

You can call up the following transactions in dialog mode:

Transaction Code	Short Description
BCA_PFM_CREATE	Creating payment forms
BCA_PFM_MAINTAIN	Displaying payment forms
BCA_PFM_LOCK	Locking payment forms
BCA_PFM_UNLOCK	Editing payment form locks
BCA_PFM_DELETE	Deleting payment forms

Note Note

You can create payment forms in the dialog only for accounts that are productive.

End of the note.

Direct input

You cannot process payment forms with direct input.

Integration

Customizing

You set up payment forms in the Customizing for Account Management (FS-AM) as detailed below. The first setting is necessary for the second:

Choose Item Management Basic Functions Transaction Types and Transaction Type Groups Maintain Transaction Types for Payment Items.
Choose Item Management Define Payment Form Types.

Other customizing settings for locking payment forms depend on the locks that you selected. See the information above under Lock Options.

Checks Run by the System

Payment Forms

When a payment form created in the payment form management of Account Management (FS-AM) is presented, the system checks whether it has been flagged as being locked or having already been presented. The system does this if you have entered the required settings in the Customizing for Account Management (FS-AM).

Check forFormalandMaterialErrors

The system does this if you have entered the required settings in the Customizing for Account Management (FS-AM).

Objects Derived or Generated by the System

Payment Form Number

When you create payment forms and enter the payment form type and number , the system automatically assigns the other payment form numbers if the categories for the new payment forms to be created are numeric. There are no number ranges for alphanumeric categories.

Payment Item

If a payment item is posted with the corresponding payment form transaction type, the system generates a payment form with the Cashed status. If the payment form was already in the system as Created¸ its status changes to Cashed.

Event-ControlledBank Statements

If a payment item that has a payment form is returned, and if you have entered the following settings in the Customizing for Account Management (FS-AM) under Start of the navigation path Item Management Next navigation step Basic Functions End of the navigation path , then the system generates an event-controlled bank statement:

Returns Define Return Reasons
Returns Define Returnable Transaction Types
Specify Triggering Event for Event-Controlled Bank Statement

Other Objects to Which Payment Form is Also Related

Prenote

Account

Posting Lock Management

When you activate this component, there is also a relationship with Posting Lock Management .

Posting Control Rules

When you use the posting control rules for payment items, a relationship with these rules is established.