Editing Entry Documents (SAP Library - EH&S Waste Management)

Editing Entry Documents

Use

This procedure describes how you create and change an entry document.

Prerequisites

In order for you to be able to create an entry document, you must have created the corresponding waste and waste generator in the Waste Management basic data or master data.

Procedure

Creating Entry Documents

In the Waste Management menu, choose Disposal processing ® Create.

The Choose Entry Document Category dialog box appears.

Note

This dialog box only appears the first time that you access disposal processing after you have logged on to the SAP System. The next time you access disposal processing, the system automatically uses the entry document category that you chose last time.

Note

If you mainly display and edit entry documents of one entry document category, you can predefine this entry document category in your user profile.

Choose the entry document category of the entry documents that you want to create and confirm your entry.

The Disposal Processing Create screen appears.

Enter data as required and if necessary execute the following procedures:

Assigning Additional Waste Management Business Partners

Assigning Account Assignment Objects

Entering the Waste Origin

Note

When you enter a unit of measure in the entry document, note that this unit of measure may have to be converted into a uniform unit of measure for reports such as waste life-cycle analyses.

Save your entries.

You must enter at least the waste generator and waste for each entry document. When you enter a waste generation, the corresponding waste generator and waste are transferred from the master data (see Result section).

Note

If you frequently create entry documents with similar or identical data, you can also copy existing entry documents.

Changing Entry Documents

In the Waste Management menu, choose Disposal processing ® Display.

The Choose Entry Document Category dialog box appears.

Note

If you mainly display and edit entry documents of one entry document category, you can predefine this entry document category in your user profile.

Choose the entry document category of the entry documents that you want to change and confirm your entry.

The Disposal Processing Display screen appears.

Enter the search criteria for the entry documents that you want to change (see Searching for Entry Documents), and choose and .

The Disposal Processing Change screen appears.

Enter data as required and if necessary execute the following procedures:

Assigning Additional Waste Management Business Partners

Assigning Account Assignment Objects

Entering the Waste Origin

Note

When you enter a unit of measure in the entry document, note that this unit of measure may have to be converted into a uniform unit of measure for reports such as waste life-cycle analyses.

Save your entries.

Result

When you create an entry document, the system adds the following data:

Value Transferred	Transferred from	Remarks
Waste generator	Master data: Waste generation	The value is only transferred if you entered the waste generation when you created the entry document.
Waste	Master data: Waste generation	The value is only transferred if you entered the waste generation when you created the entry document.
Waste generation	Master data: Waste generation	The value is only transferred if you entered a waste and waste generator that occur together in a waste generation in the master data when you created the entry document. Other data from the waste generation (such as the plant and storage location) is not transferred.
Waste quantity in the Quantity field	Waste material master and container entries in the entry document	If no waste quantity has been entered in the entry document, the waste quantity is determined as follows: The conversion factor that was specified for the container unit in the material master for the alternative units of measure is determined. From this conversion factor and the container number entered in the entry document, the waste quantity is calculated in the base unit of measure and added to the entry document.
Unit of measure of the quantity entered	Customizing for Waste Management: IMG activity Specify Document Types
Unit of measure of the quantity entered	Entry tool	The value is only transferred if it is not transferred from Customizing.
Unit of measure of the quantity entered	Waste material master: Base unit of measure	The value is only transferred if it is not transferred from Customizing or the entry tool.
Plant for the waste generator	Master data: Waste generator	The value is transferred from the following fields in the master data: Plant field under Address and Contact Person Plant field under Assignment to (Integration) Plant for stor. loc. field under Assignment to (Integration)
Plant for disposal processing	Master data: Waste generation	The value is only transferred if you entered the waste generation when you created the entry document. The value is transferred from the Plant for stor. loc. field for the waste generation.
Plant for disposal processing	Entry tool	The value is only transferred if it is not transferred from the master data.
Storage location	Master data: Waste generation	The value is only transferred if you specify the waste generation when you create the entry document.
Maximum permitted storage period	Waste material master	The value is only transferred if a plant has been specified in the Disp. proc. plt field and if a value has been specified in the waste material master for this plant in the Max. storage field. This value is converted into days and proposed in the entry document.
MRP controller	Entry tool
Document date	Entry tool
Document date	System date	The system date is only transferred if you have entered a waste quantity and if no date has been predefined in the entry tool.
Dangerous goods indicator profile	Waste material master	The value is only displayed and is only used for information purposes.
Recoverability	Master data: Waste generation	The value is only transferred if you specify the waste generation when you create the entry document.
Company code	Master data: Waste generator	The value is transferred from the master data as follows: If a company code is specified under Account assignment, it is transferred. If no company code is specified under Account assignment but a company code is specified under Assignment to (Integration) or under Address and Contact Person, this company code is transferred.
Account assignment object	Master data: Waste generator	Account assignment objects can be specified for a waste generator at two places in the master data; see Assigning Account Assignment Objects.
Account assignment category	Customizing for Waste Management: IMG activity Specify Parameters for Purchasing	The account assignment category is only transferred in certain cases; see Determination of the Account Assignment Category.
G/L account	Customizing for Materials Management: IMG activity Create Automatic Postings	The G/L account is only transferred in certain cases; see Determination of the G/L Account for Disposal Operations.

Note

A value is only transferred if the field is empty, in other words if no value has been entered in the entry document.

Caution

A value is not subsequently transferred to existing entry documents, in other words the value must exist in the specified place (master data, Customizing, entry tool, or material master) when you create the entry document. Likewise, values that have subsequently been changed in the places specified are not subsequently read and are therefore not updated in the entry document.

If the entry document contains a plant and a storage location, a message appears informing you that the entry document still has to be posted.