QM in Procurement and Inventory Management (Detailed) 

Purpose

This process provides a detailed description of the interaction of Quality Management with Purchasing and Inventory Management.

You learn about the most important QM functions that are used in Materials Management (MM). This includes:

If you want to continue directly with the process Acceptance Inspection after completing this process, use material QS8X40 to run the detailed version, or material QS8X20 to go through the simplified version of the process, instead of using material QS6X20.

Process Flow

You can find the data for this process under .

  1. Process Control

    2. You get to know the control functions for a supply relationship defined in the master data for the material and vendor.

    Process Control

  2. Request for quotation (RFQ) at the vendor

    3. You send a written request for a quotation to a vendor to determine whether they can deliver. The RFQ contains QM notes regarding terms of delivery, quality assurance agreements, and the obligation to include a quality certificate with the delivery.

    See also Creating a request for a quotation and Displaying a Message

  3. Purchase order

    4. After the vendor has sent the quotation, you send them a purchase order document. The purchase order item contains more information about QM.

    See also Creating a Purchase Order and Displaying a Message

  4. Source inspection at the vendor

    5. You now create an overview of the purchase orders for which source inspections are required within a fixed period of time. You then decide whether source inspections really need to be performed for these purchase orders at the vendor before the goods are delivered. If required, you can create an inspection lot and make a usage decision.

    See also Performing the Source Inspection

  5. Displaying Stock

    6. You can now open a second session in which you can display the current stock situation after each transaction.

    See also Displaying Stock

  6. Goods receipt

    7. When the delivery arrives, you post the goods receipt. As you post the goods receipt, the system generates an inspection lot and creates a sample. During the receiving inspection, the product has the status "in quality inspection", which means that it is restricted-use stock.

    See also Posting the Goods Receipt for a Purchase Order

  7. Certificate processing

    8. The vendor was obliged to include a quality certificate. You now need an overview of incoming and outstanding certificates. As no certificate exists for the posted inbound delivery, you send a reminder to the vendor and then confirm certificate receipt.

    See also Sending a Reminder and Confirming the Certificate Receipt

  8. Invoice verification

    9. If the incoming inspection has not yet been completed and the goods have not yet been accepted, you must manually release the invoice for payment.

    See also Creating an Invoice and Releasing Invoice Items

  9. Receiving inspection

You inspect the sample from the inspection lot. You note defects and record the defect data. However, you still accept the inspection lot. You post the defective pieces to blocked stock, and the remainder of the inspection lot to unrestricted-use stock. Since you accepted the inspection lot even though you recorded defects, you must enter a usage decision.

If you intend to continue with the acceptance inspection process, do not make a usage decision.

See also Recording Defects for the Inspection Lot and Making the Usage Decision