Report Shipping: Process (SAP Library - Product Safety (EHS-SAF))

Report Shipping: Process

Purpose

See: Report Shipping

Prerequisites

In Customizing for Product Safety, you have made settings in the Report Shipping section:

Report shipping is controlled using the Shipping Reason.

For automatic report shipping the R/3 System must be able to select the following data uniquely:

Report Recipient

Substance Report Selection

Sender (MSDS Initiator; Sales Organization)

The reports must have been released in Report Management. As standard, report shipping is set up for the report type Material safety data sheet.

You have installed the current EH&S version of Windows Wordprocessor Integration (WWI) and made settings in the Report Generation section of Customizing for Product Safety.

Process flow

Creating a report shipping order

The Substance Report Shipping Order (report shipping order) is the central object in report shipping. It contains all parameters that are used to define and control report shipping. The report shipping order can be requested manually or automatically.

Manual Report Shipping is started from the report information system.

Creating reports automatically includes the following:

Automatic Report Shipping that is started from the R/3 component Sales and Distribution (SD) for material safety data sheets

Subsequent Shipping of material safety data sheets

A report shipping order is also created automatically when exporting reports and printing (see Exporting Reports).

Controlling the report shipping order using user exits

From its creation to shipping, the report shipping order passes through various stations in the form of user exits:

Checking Report Shipping Orders

Bundling Report Shipping Orders

Generating Ready-to-Ship Reports

Packing Shipping Order Bundles

Shipping Order Packages

In addition to these user exits you can create your own function modules in the IMG activity Manage user exits.

Checking the report shipping order manually

You check the current status of your report shipping order using the shipping log. See: Processing the Report Shipping Log

Usually, you set up the shipping process automatically. However, you can also start report shipping orders in the background with initial status Created (CR). In this case, you must edit the report shipping orders manually by carrying out either the Accept or Reject functions. See: Processing Report Shipping Orders

You can also make settings in Customizing so that:

You must manually confirm report output

It is important to check reports during output as errors may occur when printing reports, due to paper being stuck in the printer, lack of toner, and so on.

You must manually confirm that a report has been received

Acknowledgements of receipt must be signed by the recipient and returned to you as the sender.

You can send rejected and failed report shipping orders again and reset communication type and printer parameters in the shipping header. See: Processing Report Shipping Order Headers

Result

You use a user exit to save the completed report shipping order.

Saving Report Shipping Orders

You can increase the performance of inbound document shipping if, when programming, you ensure that when importing inbound documents, a Postscript file is additionally created for each *.PDF file. This means that in inbound shipping, the required *.PS files are immediately available and do not have to be created.