Substance Report Shipping Order (SAP Library

Substance Report Shipping Order

Definition

Groups together all parameters that are used to define and control report shipping. The report shipping order can be requested manually or automatically.

To send substance reports (like material safety data sheets, TREMcards, or labels), you need the following objects to exist in report shipping:

Object	Consists of
Initial shipping order	> 1 recipient and > 1 report
Report shipping order (substance report shipping order)	1 recipient and 1 report
Shipping order bundle	1 recipient and > 1 report
Shipping order package	1 recipient and > 1 report, whereby the number of reports within a package is limited by the size of the shipping unit used (C4 or C6 envelope, for example). A shipping order package can also contain a cover sheet and acknowledgement of receipt.

Structure

The report shipping order provides you with information about:

Report shipping order parameters

Shipping order ID

Shipping reason (for example, generated manually, generated by Sales)

Business process (for example, material safety data sheet shipping)

Target shipping date and shipping date with time of shipping

Report shipping order type (report, cover sheet, or acknowledgement of receipt) and shipping element (for example, envelope that holds 10 sheets of paper or e-mail that can send up to 1 MB of data)

Status (for example, waiting for goods issue check, ready)

Communication type

The communication type depends on the recipient and the shipping reason. Possible communication types are e-mail, letter, fax (see: Shipping Order Packages).

Output device

If the report is to be mailed as a letter, you will need to specify a printer.

Subsequent shipping indicator

Recipient parameters

You can use the environment parameter SRE_DS_SDSREC to specify whether the recipient of a report is to be a company or a person (contact person).

You will find more information on the environment parameter SRE_DS_SDSREC in the IMG activity Define environment parameters in Customizing for Product Safety.

The following kinds of address management are supported:

Address management in the R/3 component Sales and Distribution (SD) (customers with partner function MSDS recipient)
Address management in the R/3 user administration (for manual report shipping only)
Address management in the R/3 component Product Safety (for manual report shipping only)

As well as name and address, you must also specify the valid communication types for every recipient.

Substance report parameters

The following parameters are displayed:

Parameters that describe the substance report (for example, substance, generation variant, language, report type, version, report status, relevancy indicator)
Parameters that are assigned to the substance report (for example, material name, material number)

Additional report parameters

The following information is provided:

Document key
Document format
Document size

Control indicators

The R/3 System stores the administrative data and control indicators. In addition to the date of creation and name of the person who created the report, the date and person responsible for the output check and the acknowledgement of receipt are logged.

Changes to certain parameters of the report shipping order are possible, depending on the status of the report shipping order, if shipping cannot otherwise be carried out. For example, it may be necessary to change the communication type Letter if a printer is defective. The R/3 System stores the name of the person who made the changes and the date of the changes.