Automatic report shipping is planned as part of a superior business process. For example, the R/3 System supports you with shipping material safety data sheets in advance for deliveries of certain chemical products. For the jurisdictions USA and the European Union, the R/3 System ships only the material safety data sheets required by law. The recipient, the report language, and the relevant report are determined automatically. The R/3 System ensures that only reports that have been released are shipped.

You can set up shipping in accordance with the legal requirements of the recipient country and region. The whole shipping procedure from triggering the shipping process to the actual shipping is subject to your checks. If you wish, the person responsible in your organization must check the output for the report shipping order and post the receipt of the acknowledgement of receipt.

All released reports already contain the generated substance data. The R/3 System determines the logistic data, for example, address or product name, relevant for shipping and adds this data to the substance report. This means that the same substance report can be sent to a number of different recipients. You can also set up the R/3 System so that it determines the most up-to-date released substance report again before generating.

Reports can be sent as an e-mail, a letter, or as a fax. If required, you can specify that reports whose recipient and communication type are the same can be shipped together. The R/3 System automatically distributes this bundle of reports among the existing shipping units (for example, letter formats).

In European Union countries, if relevant changes are made to certain data, an updated material safety data sheet must be re-sent within a legally prescribed period of time. The R/3 System automates this process.

In addition to shipping substance reports that were generated in the R/3 System, you can also ship inbound reports. Inbound reports are reports that were imported from external systems.