Process

To use phrases in the SAP system, you can create them or import them (see Import and Export).

You can carry out the following activities in the initial phrase management screens:

You can enter different search criteria and start a Phrase Search (see Searching for Phrases ). If the required phrase does not exist in the SAP system, you can create the phrase.

You can create a phrase immediately.

If you want to edit or create the phrases with Engineering Change Management for Phrases, you must specify a change number on the initial screen.

The search result is displayed in a Hit List.

From the hit list, you can call all additional Phrase Management functions. For example, you can create and edit phrases.

Whether you create a phrase on the initial screen or from the hit list, you first enter the data for the phrase header. You can edit existing header data from the hit list.

In the phrase header, you have the option of creating References from phrases of the active phrase library to phrases of the passive phrase library.

From the hit list, you can copy an existing phrase as a template.

From the phrase header and hit list, you can edit the phrase items and phrase set assignment. The phrase items allow you to enter phrase text of any length in default languages, to revise phrase code and remarks, and enter the file name of a graphic.

You define the languages and language order in the phrase items by editing the language selection.

You assign phrases to phrase sets in phrase set assignment to make the phrases available for characteristic value assignment.

The following functions are available from the hit list for existing phrases:

Phrase Merging is relevant if you have imported a more recent version of a passive phrase library (see Merging Phrases):

You can update the active library for existing phrase references if the passive phrases are used as a phrase reference.

You can create phrases of the passive phrase library in the active library.

If you want to select an acting phrase for multiple phrases with similar content, select Phrase Combining.

Changes to the phrase text, codes, and graphics are logged by the SAP system in the Phrase History.

Before deleting phrases, you should use a Where-Used List to check whether the phrases are used in a value assignment or report. The delete behavior depends on whether phrases are used and whether the phrases belong to the active or passive library (see Phrase Deletion).