Merging Phrases

Prerequisites

You can only merge phrases of the passive phrase library.
You have searched for the phrases that you want to merge and are in the Phrase Management Hit List. For the search, you can use search function Phrase Created/Changed... to perform a targeted search for changed or newly created phrases (see Phrase Search ).

Procedure

In the hit list, select the phrases of a passive phrase library that you want to merge.
Choose Extras → Merge.
A dialog box appears listing the chosen passive phrases. The fields for the active target phrase are displayed below each passive phrase.

The active phrases are updated as follows:

Check and expand the assignment of active phrases. The SAP system supports you in this as follows:
If a passive phrase is used as a phrase reference, the SAP system automatically assigns the associated active phrase.
If a passive phrase is not used as a phrase reference, you can assign an existing active phrase or execute the Determine Target Phrase function. The SAP system searches the first 132 characters of all phrases of the active phrase library and lists the first phrase it finds with identical content. This may take some time.

Note Note

To update the dialog box, choose with quick info text Refresh.
Choose to compare the phrase texts of the passive and active phrases.
Check whether you want to select or deselect the OT (Transfer Original Text indicator).
Select the passive phrases you want to merge and confirm.

End of the note.

To create active phrases, proceed as follows:

The SAP system creates active phrases for all passive phrases that you did not assign to an existing active phrase in the dialog box. The following options for assigning keys for the new active phrase are available:

Select Adopt Phrase ID to adopt the phrase key of the passive phase.
If you do not enter a phrase group for the new active phrase, the phrase group of the passive phrase is adopted. If this phrase group does not exist in the active library, the phrase group is created.
You can assign a new key manually.
If you leave the Phrase field free, the SAP system will assign a key.
Select the passive phrases you want to merge and confirm.

Result

The phrases that you selected in the dialog box are merged or created in the active library.
The changed and created active phrases are added to the current hit list; to check this, you can call the phrase header (Phrase Header) and phrase items (Item).
The SAP system creates phrase references to the associated passive phrases for the phrases created and sets the OT indicator.