Phrase Merging

Use

You use this function to perform the following activities:

  • If phrase references have been defined between active and passive phrases, you can update the active phrases after you have imported a more recent version of the passive phrase library. You use the Phrase Created/Changed... search function to select the changed phrases in the passive phrase library and update the phrases that were found in the active library.

  • When a new version of a passive phrase library has been installed, you can search for the phrases created using the Phrase Created/Changed... function. You can then select and transfer these phrases to the active library using this function.

    Note Note

    Phrase merging is also available for SAP component Industrial Hygiene and Safety.

    Example:

    Active phrase library EHS is provided with phrase EHS-INJ01 and passive phrase library CON with phrase CON-INJ01. The passive phrase CON-INJ01 is used in the incident/accident log after a phrase import. The phrase CON-INJ01 is converted to phrase EHS-INJ01 through merging. The SAP System automatically replaces the phrase CON-INJ01 with the active phrase EHS-INJ01 in the incident/accident log.

    End of the note.

In this way, you can construct an active library from phrases from different passive libraries, for example.

Prerequisites

The phrases you want to merge must belong to a passive phrase library.

Features

Assigning a Phrase Key

  • To update active phrases, you can select the key for the particular active phrase as follows:

    • If the passive phrases are used as phrase references, the function automatically lists the corresponding active phrase for each passive phrase.

      Note Note

      The SAP system first searches for phrase references with original text transfer and only if it does not find any does it then search for phrase references without original text transfer. The first active referencing phrase is displayed.

      End of the note.

    • If the SAP system could not assign an active phrase via the phrase reference, you can use the Determine Target Phrase function to search for active phrases whose content is identical to the passive phrases.

      Phrases with identical contents are all phrases whose first 132 characters correspond in the language displayed without taking case or special characters into account.

    • You can enter the phrase key for an existing active phrase manually.

    In the merge dialog, you can also decide which of the passive phrases with the OT (transfer with original text) indicator should be merged. For reference phrases that are already being used with the OT indicator, the SAP system automatically proposes the OT indicator.

  • To create passive phrases in the active library, you can create the key for a new active phrase as follows:

    • Transfer the passive phrase key

    • Reassign the phrase key in the SAP system

    • Assign the phrase key manually

    The SAP system checks the phrase key against the external number range interval that is defined in Customizing for Basic Data and Tools.

    Note Note

    If the phrase group is not entered for a new phrase, this is obtained from the passive phrases. If the phrase group does not yet exist in the active library, the phrase group is created in the active library.

    End of the note.
Processing options

  • When updating existing active phrases, the data is processed as follows:

    If a passive phrase has not already been entered as a phrase reference for the assigned active phrase, the SAP system creates the phrase reference. Further processing depends on whether the OT indicator has been set in the merge dialog or not.

    OT Indicator

    Impact

    set

    All phrase items (phrase text, phrase code, and remark) that exist in the languages for the passive phrase are overwritten. You should check the other languages. The OT indicator is transferred.

    Not set

    The phrase items for the active phrase are retained. The OT indicator is not set.

    Note Note

    You can display the former phrase text using the phrase history.

    End of the note.

  • When creating a new active phrase, the data is processed as follows:

    The SAP system creates a phrase reference for the new active phrase to the passive phrase with the OT (transfer original text) indicator, and adopts its phrase items.

Activities

Merging Phrases