Phrase Deletion

Use

This function controls the reaction of the SAP system when you attempt to delete phrases. The function takes into account whether:

The phrases are used as value assignments
The phrases come from the active or passive phrase library
The phrases are used in the SAP component Dangerous Goods Management

Note Note

Before you delete a phrase, you should create a Where-Used List for Phrases. In this way, you can determine, for example, the report templates on which the phrase is used.

End of the note.

Features

If you want to delete a phrase, the system reacts in one of the following ways:

Phrase belongs to the active library	Phrase is in use	Reaction of the SAP system
Yes	Yes	All assignments of the phrase to phrase sets are deleted. The phrase itself is not deleted. The following behavior results: If the phrase is used in a value assignment, the system continues to display the phrase. The value assignment can only then be edited and saved again if a phrase is assigned that actually exists in the phrase set.
Yes	No	All assignments of the phrase to phrase sets are deleted. If a phrase has a reference to a passive phrase and the OT (transfer original text) indicator is set (origin of phrase is a phrase in the passive library), the phrase with phrase references from the active library is deleted and is retained in the passive library. If the phrase has no reference with the OT indicator (phrase was created or imported in the active library), the phrase is moved together with its references from the active library to the backup library.
No	Yes	Phrases from a passive library that are in use cannot be deleted. A user has up to now been using the system DEMO. In this system, specifications are present that have been assigned characteristic values from the DEMO phrase library. First, the user imports the DEMP phrase library as the passive library into the production system. Then, the user imports the DEMO specifications that could contain value assignments that refer to the passive DEMO library. These DEMO phrases are thus used in the production system.
No	No	The phrase is deleted from the passive library. If the phrase is used as a reference phrase, the key of the passive phrase remains in the header of the relevant active phrase. The fact that the passive phrase no longer exists is irrelevant. Phrase reference with OT indicator: The phrase items are copied from the reference phrase and are retained. Phrase reference without OT indicator: The key of the passive phrase is displayed only. This results in the following advantages: The origin of the phrase is documented. Phrase conversion can be used when importing specifications.