Procedure documentationDestroying Objects on Loan Data Using HRPA_OBJLN

 

You can use the archiving object HR: Objects on Loan (HRPA_OBJLN) to destroy data about objects that an employee has received on loan from the company after a specified retention period has expired. This data is data records for the infotype Objects on Loan (0040) and dependent data such as texts that you have entered for a data record for infotype 0040.

The archiving object is divided into archiving subobjects. A subtype of the infotype Objects on Loan is an archiving subobject:

Infotype

Description

Archiving Subobjects

0040

Objects on Loan

Subtypes of infotype 0040, for example: 01 (Key), 02 (Clothes), 03 (Books), 04 (Tool), 05 (Plant ID Card)

You can define different retention rules for each archiving subobject. After you have successfully destroyed the data, the system generates a destruction log for each archiving subobject. The system automatically prevents data from being created or edited for this archiving subobject (subtype) for the destruction period.

Note Note

The archiving object destroys other dependent data. To display a complete overview of the relevant database tables, choose DB Tables in Archive Administration (transaction SARA).

End of the note.

The following programs are available for HRPA_OBJLN:

Program

Function

RP_PA_OBJECTSONLOAN_WRI

Write Program

For more information, see Creating a Write Variant for HRPA_OBJLN

RP_PA_OBJECTSONLOAN_DEL

Delete Program

Prerequisites

You are familiar with the basics of data destruction, as well as the functions for ILM policies and rules, and have defined the retention rules for the archiving object.

For more information, see Introduction to Data Destruction.

Procedure

  1. Familiarize yourself with the condition fields and time references that are available in ILM for defining retention rules for HRPA_OBJLN.

    For more information, see ILM Information for HRPA_OBJLN

  2. Familiarize yourself with the specific checks for this archiving object.

    For more information, see Checks of HRPA_OBJLN

  3. Create a write variant for the archiving object.

    For more information, see Creating a Write Variant for HRPA_OBJLN

  4. Familiarize yourself with the available enhancements for this archiving object.

    For more information, see Enhancements for HRPA_OBJLN

More Information

Data Destruction Process