Preprocessing (Optional)

Archiving objects for which a destruction log or a creation block is required for the destruction period have a preprocessing program. For example, this is the case for archiving objects for destroying data relevant for payroll.

In the preprocessing phase, the preparatory steps for the destruction of data take place. The system generates a run ID for all personnel numbers for which data can be destroyed; you can select this run ID in the subsequent write program. For each of the personnel numbers considered in preprocessing, the system writes an entry to the infotype Archiving/Data Destruction (0283) as a destruction log. This has the status Prepared for Data Destruction. No data is deleted from the database during the preprocessing phase.

You run the preprocessing program before the write program. You always need to schedule and start a preprocessing program manually using Archive Administration (transaction SARA).

Write

If preprocessing has taken place, the system creates a temporary archive file for the run ID generated in preprocessing. If no preprocessing has taken place, the system selects the data, makes the necessary checks, and creates the temporary archive file. No data is deleted from the database during the write phase.

For archiving objects with a preprocessing program, run the write program after the preprocessing program. You always need to schedule and start the write program manually using Archive Administration (transaction SARA).

Delete

The prerequisite for the delete phase is that a correct write run and, if required, a correct preprocessing run have taken place. The delete phase deletes data from the database tables and from the archive file. This destroys the personal data successfully from a data privacy perspective. If there is a destruction log in infotype 0283, the system automatically sets the status to Destroyed.