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Workflow OutboxLocate this document in the navigation structure

Use

The workflow outbox lists the workflows started and the work items forwarded and executed by the current user.

Integration

Together with the workflow resubmissions and the workflow inbox, the workflow outbox is an integral part of the Business Workplace.

A reduced version of the workflow outbox (that uses less display space) is available in the Workflow Builder and in the Workflow Test Environment.

Features

Views in the workflow outbox

Started workflows

This view shows work items for the tasks started by you as a user in dialog or by a triggering event whose event container contains your user name as _Evt_Creator.

Work items executed by me

The work items executed by you are displayed in this view.

Forwarded work items

The work items forwarded by you are displayed in this view.

Workflow Functions

The screen area in which the workflow outbox is displayed has a toolbar containing the workflow functions and functions for configuring the list. For information about these functions, see the documentation on the SAP List Viewer.

The following workflow functions are available in the different views of the workflow outbox and in the respective context menus:

  • Update

    You use this function to update the workflow outbox.

  • Display work item

    You use this function to take you directly to the work item display. This function is not available in the view Started workflows.

  • Change agent

    You can use this function to carry out ad hoc agent assignment, if this applies to the selected workflow and a corresponding ad hoc workflow.

  • Display workflow log

    This function takes you to the workflow log.

  • Displaying Attachments

    You can use this function to display attachments of the work item of workflow. For more information, see Attachment Management.

  • Environment

  • Change selection period

    • Today only

    • Last 7 days

    • Last 30 days

    • User-defined ...

Activities

You can access the workflow outbox in the overview tree in the Business Workplace using Start of the navigation path Workplace Next navigation step Outbox End of the navigation path.