GR/GI: Selected by Shipment (SAP Library

GR/GI: Selected by Shipment

Use

Identify an inbound delivery or an outbound delivery by the shipment number.

Procedure

For inbound deliveries: Choose Inbound Process ® Goods Receipt ® GR by Shipment.

For outbound deliveries: Choose Outbound Process ® Goods Issue ® GI by Shipment.

Enter the shipment number either using the scanner or the keyboard and choose F4 Next to proceed to the next screen.

This screen displays the following information:

Load status of the delivery: The checkbox is marked if the delivery is fully loaded.
Ship-to party account number / Name of the receiving party (for an outbound delivery)
Vendor account number/ Name of the vending party (for an inbound delivery)
Shipping point and shipping date
Total weight of the goods to be delivered
Number of packages
HU indicator: If marked, a handling unit exists for this delivery.
TO indicator: If marked, a transfer order exists for this delivery.

Choose F1 Post to post the goods in Inventory Management. In general, the transfer order must be confirmed before executing the posting. For an inbound delivery, you can define in Customizing for Handling Unit Management that the delivery is posted before transfer order creation and confirmation. Choose Basics ® Delivery ® Define Sequence of Transfer Order – Goods Receipt.

In Customizing for Logistics Execution, you can define that the delivery is automatically posted when all the delivery items are processed. Choose Warehouse Management ® Interfaces ® Shipping ® Define Shipping Control ® Define Shipping Control at the Movement Type Level. Enter the value 2 in the Copy WM quantity field.

With F4 Item, you display information on the item(s) that belong(s) to this delivery. For each item, material information will be displayed. On the same screen, you can change the delivered quantity with F6 Differences if discrepancies exist. With F7 Select, you confirm that you checked the items. This information is only temporary. If you leave the transaction without saving the confirmed items with F1 Save, checked item data is lost. The indicator for total items and confirmed items shows how many items exist in this delivery and how many of these items you already checked.

Additional Functions

Shipment Information

With F5 Ship, you display information on the shipment. When you start the unload/ load process selected by shipment, the start date and time are updated. The end date and time are updated when loading/unloading the last handling unit. These fields can also be updated manually if necessary.

The date/time fields are filled with the system date/time if the loading/unloading has not yet started.

Confirm Transfer Order for Delivery

With F6 TO execution, the system branches to a screen where you can confirm the transfer order for this inbound or outbound delivery. Continue as described in System-Guided Putaway and System-Guided Picking/Replenishment respectively.

Unload Inbound Deliveries or Load Outbound Deliveries

For inbound deliveries: With F7 Unload, you can unload the goods. If you choose this option, the Unload by Delivery screen appears.

For outbound deliveries: With F7 Load, you can load the goods. If you choose this option, the Load by Delivery screen appears.

Generate Transfer Order for Delivery

With F8 Generate TO, you can create a transfer order for this delivery. If a transfer order already exists, the TO indicator field is marked. In this case, transfer order generation is only possible for items for which no transfer order exists (for example, if the transfer order has been cancelled).

If the delivery contains batch-managed material, the batch number must be entered in the delivery in order to generate a transfer order.

Display Further Options

F2 More switches between the pushbutton views. If you press F2 More, you have access to the following options:

Pack Delivery

With F9 Pack, you pack the selected delivery items in handling units. If a handling unit already exists, the HU Indicator field is marked.

Unpack Delivery

With F11 Unpack, you unpack delivery items.

Split Delivery

With F12 Split, you split an outbound delivery to load the items on different means of transportation. The system branches to a screen on which you enter the quantity to be split. Select F1 Save to confirm it. A new delivery is created for the split items.

If a handling unit is assigned to the delivery, you must split the delivery by handling units. A screen appears on which you must enter the handling unit to be transferred to a new delivery.