You have a unique view of the overall PR to PO creation by being able to view a PDF of the purchase order, as it will appear to the vendor on receipt via email. This view allows you to verify information in a single view, including address, email, and comments to the vendor.

In addition, you can view all documents that are associated with a specific purchase order, which gives you an overview of all documents that they transmit to a vendor.

This includes documents uploaded by:

• Administrators who configure purchase orders in PO Configuration

• Users who create purchase requests and select the Include in PO Transmission option

• Approvers who approve purchase requests and select the Include in PO Transmission option

• PO processors who process purchase requests and select the Include in PO Transmission option

To preview a purchase order in PDF format:

1. On the All Orders page, double-click the desired purchase order.
2. Click Preview. The Preview Purchase Order window appears.

You can correct selected items in the Preview Purchase Order window, and add one or more email addresses as needed. If multiple email addresses exist, vendors will see all other contacts who received the email by looking at the To line of their email. This helps prevent multiple vendor contacts from fulfilling the same purchase order.

To change default text (body text, address, instructions, etc.) the Invoice Configuration administrator uses the Purchase Order Configuration tool (Administration > Invoice > Purchase Order Configuration).

To change any PO data presented in the PDF, open the actual PO and edit the fields.

You can also email the PO from this window by clicking Transmit.

If you change the email From address to a different domain name other than the ConcurSolutions.com address and then try to transmit the email, you will receive a warning message.