OSHA 300: Log of Work-Related Injuries and Illnesses

Definition

A form with which work-related injuries and illnesses that occur on a company site or establishment during a calendar year are recorded in accordance with U.S. law ( Occupational Safety and Health Act ). The injuries and illnesses are classified using the form. In addition, the severity and extent of the event is documented.

Once the year of entry is over, the data must be archived for the period of time laid down by law. Any authorized bodies or departments must be allowed access at any time.

Structure

OSHA 300 is a period-based accident report. It is generated for the application object IAREP using the report information system . The report template is supplied as a sample. It corresponds to the form prescribed by the OSHA authorities.

The report is based on the data you enter in the incident/accident log for events with persons affected . As only recordable events are relevant for the report, the system evaluates the Reportable accident indicator before it generates the report . Only those incident/accident log entries for which the indicator is set are taken into account.

For which period, establishment, or personnel area the report is generated depends on the selection criteria you enter in the initial screen of the report information system .

The following table shows which information the report contains and how it is determined from the SAP system:

Section in OSHA 300		Is Filled From
Information about the establishment
Year		Start of selection period, which you enter in the initial screen of the report information system ; Month/Year field
Establishment name		Is entered by the user on the printout
City and state		Is entered by the user on the printout
Columns
A	Case no.	Incident/accident log entry header data: Log entry field
B	Employee’s name	Name of the person affected Note If the person affected has an injury or illness that comes under data protection , the name of the person affected must not be printed on the report. To fulfill this requirement, the system evaluates the Privacy Case indicator in the detail data for the person affected . If the indicator is set, instead of the person’s name, a note to this effect is printed on the report. End of the note.
(C)	Job title	The system reads the positionthe person affected held at the time of the event from Organizational Management (PA-OS) .
(D)	Date of injury or onset of illness	Incident/accident log entry header data: Time of event field
(E)	Where the event occurred	Description of accident location If no description for the accident location exists, the system enters the description of the work area. You enter this in the work area (see Work Area Description ).
(F)	Describe injury or illness…	Details on person affected : Injury/Illness and Ind Hyg. Safety Data tab pages; fields: Desc. of Injury/Illn. (description of injury or illness) Descr. of body part (description of body part) Acc. Cause Object (object or substance that caused accident)
(G)	Death (yes/no)	Incident/accident log entry header data: Fatality indicator
(H)	Days away from work (yes/no)	Details on person affected: Time Data tab page; fields: Absence start date Start R/JT If a start date is entered, the system evaluates this as “yes” and sets the corresponding indicators on the form.
(I)	Job transfer or restriction (yes/no)
(J)	Other recordable cases (yes/no)	If none of the cases (G) through (I) applies, the system checks the column (J).
(K)	Number of days on job transfer or restriction	Details on person affected: Time Data tab page; Restriction or Job Transfer group box, Workdays field
(L)	Number of days away from work	Details on person affected: Time Data tab page; Absence group box; Workdays field
(M)	Checkboxes for injuries or illnesses: Injury Musculoskeletal disorder Skin disorder Respiratory condition Poisoning Hearing loss All other illnesses	The system checks the fields according to the entries you have made in the details for the person affected on the Injury/Illness tab page. You enter injuries and illnesses as phrases. The system distinguishes between injuries and illnesses according to the following logic: All entries that do not have a phrase code count as injuries. Entries with a phrase code count as illnesses. Caution So that the system can identify the illnesses in accordance with OSHA, you must use the phrase codes assigned by SAP when you create the phrases. For more information, see Configure OSHA Recording in the Implementation Guide (IMG) for Industrial Hygiene and Safety. If you use other phrase codes, the system recognizes the respective entry as an injury. End of the caution.
Page totals		The system totals the lines for the columns (G) through (M) and enters the sum at the end of each column (for example, number of fatalities).