Perishables Procurement

This process allows you to procure and distribute perishable articles. It requires considerable experience, is subject to strict time constraints, and must adhere to industry standards. To succeed, a perishables buyer must be able to make informed decisions involving article assortments, quantities, prices, sources of supply, and delivery dates.

Prerequisites

You need to make the following configurations in the application for the Personal Objects Work List (POWL) to be visible in the system. The following are the application IDs that are created in relation to the feeder classes using the transaction FPB_MAINTAIN_HIER:

Personalization Hierarchy	Text
FIP_GR_SP_XXXX	Fresh Item Buyer: Goods Receipt for Supplying Site XXXX
FIP_DMNDS_SP_XXXX	Fresh Item Buyer: Demands for Supplying Site XXXX

XXXX is the defined site ID, for example 0001.

The following types are already supplied and do not require making entries for these:

Type	Description
FIP_GR_OPEN_ARTICLES_TY	Articles that are still open in the PO
FIP_GR_RECEIVED_ARTICLES_TY	Articles that have been received
FIP_GR_INCOMING_ARTICLES_TY	Articles scheduled to be received
FIP_GR_CANCELLED_POS_TY	POs that are cancelled
FIP_PD_RECEIVED_SOS_TY	Store orders that have been received.
FIP_CD_RECEIVED_SOS_TY	FIP_CD_RECEIVED_SOS_TY

POWL type role assignment is configured with the back-end transaction POWL_TYPER. Make the following additional entries in POWL_TYPER, and the following table outlines the entries that are necessary:

Application	Role	Type
FIP_GR_SP_XXXX		FIP_GR_OPEN_ARTICLES_TY
FIP_GR_SP_XXXX		FIP_GR_RECEIVED_ARTICLES_TY
FIP_GR_SP_XXXX		FIP_GR_INCOMING_ARTICLES_TY
FIP_GR_SP_XXXX		FIP_GR_CANCELLED_POS_TY
FIP_DMNDS_SP_XXXX		FIP_PD_RECEIVED_SOS_TY
FIP_DMNDS_SP_XXXX		FIP_CD_RECEIVED_SOS_TY

XXXX represents the site ID, for example 0001.

Entries for FPB_MAINTAIN_HIER and POWL_TYPER need to be entered by the administrator/consultant.

Example Example

For a site with an ID of 0001, the Personalization Hierarchy for Goods Receipt is FIP_GR_SP_0001. The following are the Application entries that you would need to make:

Application	Role	Type
FIP_GR_SP_0001		FIP_GR_OPEN_ARTICLES_TY
FIP_GR_SP_0001		FIP_GR_RECEIVED_ARTICLES_TY
FIP_GR_SP_0001		FIP_GR_INCOMING_ARTICLES_TY
FIP_GR_SP_0001		FIP_GR_CANCELLED_POS_TY

For site 0001, the Personalization Hierarchy for customer and site demands is FIP_DMNDS_SP_0001. The following are the Application entries that you would need to make:

Application	Role	Type
FIP_DMNDS_SP_0001		FIP_PD_RECEIVED_SOS_TY
FIP_DMNDS_SP_0001		FIP_CD_RECEIVED_SOS_TY

End of the example.

Process

You access the Perishables Procurement work center, which allows you to quickly assess the daily supply and demand for a perishables buyer's area of responsibility by providing all relevant data in an easy-to-use interface.
You establish an area of responsibility, which establishes a relationship between the perishables buyer and the following business entities:
- Supplying sites
- Articles
- Suppliers
- Recipients
Note
The area of responsibility is typically defined once for a new perishables buyer and is rarely updated. Perishables buyers can maintain their own area of responsibility, or it can be done by a manager.

End of the note.

See Also: Maintaining an Area of Responsibility
You establish an article range, which functions as a subset of the articles maintained while setting up the area of responsibility. The article range is designed for short-term procurement.

See Also: Maintaining an Article Range
You manage the procurement list, in which you choose articles, plan order quantities, assign suppliers, and negotiate purchase prices for a delivery date.
See Also: Procurement List
You create a single or collective purchase order.
You manage the distribution list, in which a perishables buyer chooses recipients for their articles, verifies required quantities, and monitors available quantities. The distribution list allows you to enforce various distribution strategies for a perishables buyer's recipients.

See Also: Distribution List
You create a stock transfer or sales order.

In addition to the process flow, you can also:

Monitor demand created by a buyer's recipients for specific articles.
Search for a specific purchase order before starting procurement to verify article supply.
Search for a specific sales order before starting distribution to verify the article demand.
Access the Article Status Monitor to view key figures at the article level, such as quantity, order status, open external orders, and open recipient orders.
Check statistical data supplied by SAP Business Intelligence (BI) on all order quantities, suppliers, distribution quantities, recipients, prices and dates.
View buyer settings for the supplying sites, articles, suppliers and recipients for which a perishables buyer is responsible.