Change Sales Documents - SAP Documentation

Use

This function is used to change sales documents.

Integration

It is part of the Order menu and can be accessed using standard access and central access.

Caution Caution

You cannot change a sales document in classified order entry.

See also: Classified Order Entry

End of the caution.

The type of business transaction that you want to replicate in the system determines which access you choose here.

Document processing access

Menu path

Business transaction

Central access

Start of the navigation path Logistics Next navigation step Advertising Management Sales Order Central Access End of the navigation path

Change a sales document with reference to existing sales documents for a business partner. You want to create a complaint or a cancellation for an ad order.

You do not normally know the identification key of the sales document.

See also: Central Access

Standard access

Start of the navigation path Logistics Next navigation step Advertising management Sales Order Standard access Change End of the navigation path

Change a sales document without reference to existing sales documents for a business partner. You want to change the ad spec data in an ad item or enter a service item for an ad order.

You know the identification key for the sales document.

See also: Standard Access

Prerequisites

A sales document is to be changed. This change can involve data in a commercial item or entering a complaint or cancellation for an additional document item in a sales document.

You have created sales documents.

If changes to sales documents are to be logged, you have defined the circumstances in which change documents are created during the order update in Customizing:

Activity	Menu path
Define cases in which change documents are created during the order update.	SAP Media Advertising Management Sales Order Client-Specific Settings Control Order Update

Features

Change sales documents

Data in existing document items can be changed or new document items can be entered here.

See also: Creation of Document Items

See also: Change Document Items

You can change sales documents as follows in standard and central access:

Document processing access

Change sales documents

Standard access

If you have specified the sales document identification key on the initial screen, the header detail document processing screen appears. You can create a document item from this screen.

Central access

If you have specified unique selection criteria for determining business partner master data on the selection screen, an item overview screen appears. You can select and change a sales document from the item overview screen.

If you have specified selection criteria for determining business partner master data on the selection screen that were not unique, the business partner overview screen appears. You can determine the sales document required from the business partner overview.

Note Note

If you change data in a document item, the system also generates new sub-items, schedule lines and billing datasets for this item.

See also: Change Document Items

End of the note.

Create change documents

Changes to sales documents can be logged in change documents. These documents describe the history of changes that have been made.

If you have specified that change documents are to be created for sales documents in Customizing, these change documents can be displayed as follows in document processing:

Function	Menu path
Display change documents	Extras Display Changes

Change documents are sorted in ascending order by the name of the person who made the change and the time and date at which they did so.

Note Note

Note that changes are only logged for fields in which the indicator for creating change documents has been selected in the data elements.

End of the note.