Change Document Items

You use this function to change document items.

Integration

This function is part of document processing.

If you have specified in Customizing that change documents are to be created if sales documents are changed, you can display all change documents for a sales document as follows in document processing:

Function	Menu Path
Display change documents	Extras Display Changes

For more information about creating change documents, see Change Sales Documents.

Changing Publications

Additional functions are available to you, which you can use to change the publication data for ad items. For more information, see Change Publication for Ad Items.

Prerequisites

You want to change the data in document items. You want to enter a different publication date for a document item, enter an additional advertiser or change the size of the assigned ad spec.

You have made all relevant settings in Customizing:

Activity	Menu Path
Define system response if changes are made to document items	SAP Media Advertising Management Sales Order Client-Specific Settings Define Order Change Type
	SAP Media Advertising Management Sales Order Settings for Specific Sales Areas Make General Settings

Features

Generation of Sub-Items, Schedule Lines and Billing Datasets

If you change data, which is relevant to generating sub-items, schedule lines and billing datasets, the system generates these sub-items, schedule lines and billing datasets for the document item again.

During this process, it transfers manual changes you make to the existing sub-items, schedule lines and billing datasets to the new sub-items and billing datasets if there is an exact match between them.

There is exactly one existing sub-item, schedule line or billing dataset for a new sub-item, schedule line or billing dataset if the identifying characteristics in these items are identical.

Caution Caution

If there is exactly one sub-item, schedule line or billing dataset for a document item before and after the item data is changed, and you selected the indicator Retain Data for 1:1 Relationship for the sub-item, schedule line or billing dataset in Customizing, the system also transfers the manual changes to the new sub-items, schedule lines and billing datasets, even if the identifying characteristics are not identical here.

End of the caution.

The identifying characteristics for sub-items, schedule lines and billing datasets include the following data according to the item type involved:

Item Type	Identifying Characteristics for Sub-Items
AD	Basic booking unit
AI	Basic booking unit
DT	Basic booking unit
OL	Basic booking unit, positioning content component
CM	Basic booking unit

Item Type	Identifying Characteristics for Schedule Lines
AD	Basic booking unit, planned publication date or planned copy number according to the identifying date category In Customizing, you can specify whether the planned publication date or planned copy number belongs to the identifying characteristics for a schedule line, or whether this planned date or copy number is to belong to these characteristics according to the date category for the item.
AI	Basic booking unit
DT	Basic booking unit
OL	Basic booking unit, planned publication date, positioning content component
CM	Basic booking unit, planned publication date, target time slice, target cluster, target position

Item Type	Identifying Characteristics for Billing Datasets
AD	Advertiser, original booking unit, basic booking unit, Separate Agency Commission indicator, ad spec, service creation date, copy number In Customizing, you can specify whether the service creation date or copy number belongs to the identifying characteristics for a billing dataset, or whether this date or copy number is to belong to these characteristics according to the date category for the item.
AI	Advertiser, original booking unit, basic booking unit, Separate Agency Commission indicator
DT	Advertiser, original booking unit, basic booking unit, Separate Agency Commission indicator
OL	Advertiser, original booking unit, basic booking unit, Separate Agency Commission indicator, ad spec
CM	Advertiser, original booking unit, basic booking unit, Separate Agency Commission indicator, time slice, cluster, position
SV	Separate Agency Commission indicator

Transferring Manual Changes in Sub-Items and Schedule Lines

If the sub-items or schedule lines have the same identifying characteristics, or if exactly one sub-item or schedule line is generated for a document item before and after the item data is changed, and you selected the indicator Retain Data for 1:1 Relationship for the sub-item and schedule line in Customizing, the system automatically transfers the following manual changes from the existing sub-items and schedule lines to the new ones:

Status characteristics for the schedule line status
Ad specs or ad inserts assigned at sub-item or schedule line level
Positioning instructions and comments entered at sub-item or schedule line level
Voucher copy recipients assigned at sub-item or schedule line level
Discounts and surcharges entered at schedule line level
Complaints entered at schedule line level
Notes entered at schedule line level

Example Example

An ad is placed in a combined booking unit on two dates. A different ad spec is to be published on each date and in each basic booking unit for the combined booking unit.

User A assigns the alternative ad specs to the ad item at schedule line level.

The customer changes the order a few days later. The ad is to be published in a different content component.

User B changes the content component. The system generates the schedule lines again when you confirm the item data. The ad specs that were assigned at schedule line level are also assigned to the new schedule lines generated.

End of the example.

If you assign additional booking units or publication dates to a document item, the booking unit and publication date for the existing schedule line are the same as those for the new schedule line. However, the system generates additional schedule lines when you confirm the item data. It does not copy the manual changes into the additional schedule lines.

Transferring Manual Changes in Billing Datasets

If the billing datasets have the same identifying characteristics, or if exactly one billing dataset is generated for a document item before and after the item data is changed, and you selected the indicator Retain Data for 1:1 Relationship for the billing dataset in Customizing, the system automatically transfers the following manual changes from the existing billing datasetsto the new ones:

Discounts and surcharges that were entered at billing dataset level are transferred automatically.
In the case of pricing, billing or settlement-relevant data, which was entered or changed manually at billing daatset level, you can decide whether these manual changes are to be transferred.

Example
User A grants a customer a manual discount on an ad order. They enter this discount at billing dataset level.

The customer changes the order a few days later. The ad is to be published with a different ad spec size.

User B changes the ad spec size. The system generates the billing datasets again when you confirm the item data. User B can decide whether to transfer the discount that user A entered manually to the new billing dataset.

End of the example.

If you select the No Change Dialog Box if Billing Dataset is Generated Again indicator in Customizing, the system transfers manual changes to the new billing dataset without requesting confirmation from the user.

If billing datasets that have been changed manually are deleted because no new billing dataset exists for the old one, the system informs you about the deletion of the billing dataset if you have selected the indicator Display Deleted Manually Changed Billing Dataset in Customizing.

If you enter additional booking units, publication dates, advertisers or ad specs for a document item, the identifying characteristics for the existing billing datasets match those for the new ones. However, the system generates additional billing datasets when you confirm the item data. It does not copy the manual changes into the additional billing datasets.