Standard Access - SAP Documentation

Use

This function is used to create, change or display sales documents.

Integration

It is found under Order and is used to access document processing.

Function	Menu path
Create sales documents	Logistics → Advertising Management → Sales → Order → Standard Access → Create
Change sales documents	Logistics → Advertising Management → Sales → Order → Standard Access → Change
Display sales documents	Logistics → Advertising Management → Sales → Order → Standard Access → Display

You can also use central access and classified order entry to access document processing. The type of business transaction that you want to reproduce in the system determines which access you choose.

Document processing access	Business transaction
Standard access	A sales document is to be created without reference to existing sales documents for a business partner. You want to create an ad insert order for a regular customer. You know the identification key for the sold-to party.
Classified order entry	An ad order, such as a classified ad is to be created for an occasional customer that was accepted by telephone. You do not normally know the identification key for the sold-to party.
Central access	A sales document is to be created with reference to the existing sales documents for a business partner. You want to create an ad for a major customer by copying an existing ad order. You do not normally know the identification key for the sold-to party.

Prerequisites

You do not want to create a sales document with reference to existing sales documents for a business partner. You want to create an order for a regular customer.

You have created the booking units in the product master data and have made all the relevant settings in Customizing:

Define	Menu path
Order-relevant settings	SAP Media → Advertising Management → Sales → Order → ...

You know the following identification keys:

Function	Prerequisite
Create sales documents	Identification key for the sold-to party
Change sales documents	Identification key for the sales document
Display sales documents	Identification key for the sales document

Features

Sales document creation

If you create a sales document in standard access, the initial screen for creating sales documents appears. You enter the following data on the initial screen:

Data	Use
Sold-to party	Identification key for the sold-to party If you do not know the identification key for the sold-to party, you can identify this here. You enter the address data for the sold-to party in the matchcode search . If you have not created the sold-to party in the media customer role in the business partner master data, you can create the sold-to party in this role in dialog . Choose Environment → Create MC in dialog If you have created the sold-to party in the media customer role in the business partner master data and this data has changed, you can change the business partner master data for the sold-to party in dialog . Choose Environment → Change MC in dialog
Sales document type	Key that identifies the type of sales document that you want to create, for example an order or an offer.
Organizational data	Since sales are incorporated in the organizational structures for Sales and Distribution, you enter a sales organization, distribution channel and a division for each sales document. If the sales organization in your company is divided into additional organizational units, you can enter a sales office and a sales group for each sales document.

Note Note

You can use the user parameters to define the sales document type and the organizational data.

End of the note.

If you have entered the sold-to party identification key, the sales document type and the organizational data, the header detail screen in document processing appears. All the functions and fields that you require to create a document item are available to you in document processing.

Change sales documents

If you change a sales document in standard access, the initial screen for changing sales documents appears. You enter the identification key for the sales document on the initial screen.

If you do not know the identification key for the sales document that you want to change, you can identify this here. You enter the identification key for the sold-to party or the name of the user who created this in the matchcode search.

If you have entered the identification key for the sales document, the header detail screen in document processing appears. All the functions that you require to change a document item are available to you in document processing.

Editing functions

When you create or change a sales document, you can access an item detail or overview screen directly from the initial screen.

Function	Menu path
Create ad Items	Item → Create → Ad
Create ad insert items	Item → Create → Ad insert
Create commercial items	Item → Create → Commercial
Create service items	Item → Create → Service
Create ad items with item category	Item → Create with item category → Advertisement
Create ad insert items with item category	Item → Create with item category → Ad insert
Create commercial items with item category	Item → Create with item category → Commercial
Create service items with item category	Item → Create with item category → Service
Access ad item overview	Goto → Item overviews → Ad
Access ad insert item overview	Goto → Item overviews → Ad insert
Access commercial item overview	Goto → Item overviews → Commercial
Access service item overview	Goto → Item overviews → Service
Access cross-item type item overview	Goto → Item overviews → Cross-item type