Substitutions Infotype (2003): Changes to Planned Working Time

Definition

Working time that deviates from an employee's planned working time and/or is assigned to a different position or work center and hence remunerated differently. Substitutions allow you to record short-term deviations to an employee's work schedule and pay.

Use

The Substitutions infotype (2003) includes the following functions:

  • You can assign planned working times that deviate from the original personal work schedule for a short period of time.

    Example Example

    During a certain period, an employee is required to perform tasks that involve a different working time.

    End of the example.

    For more information, see:

  • You can assign an employee’s working time provision to another employee. For more information, see Personnel Number Substitutions .

  • You can assign an employee to a different position or work center for a particular period. The employee is then paid according to the specifications of that organizational unit.

    Example Example

    An employee with a Machine Inspection position substitutes for someone whose position is Warehouse Management .

    End of the example.

    For more information, see Substitutions Based on a Position/Work Center .

Structure

  • Except for position/work center substitution, all types of substitution constitute a change to the employee’s planned working time, because the system overwrites the original work schedule for the relevant day when you enter a substitution. Therefore, on any one day, the system can only take account of one substitution that changes the employee’s planned working time.

  • You can combine a substitution based on a position or work center with all other forms of substitution, except time substitutions. This enables you to change the planned working time and the employee’s pay simultaneously.

  • The system enters a substitution type as a default value. You can overwrite this field with another substitution type.

    Note Note

    The substitution type can be taken into account in the XT00 personnel calculation schema ( Process Time Data in Payroll INTERNATIONAL ) in payroll. Only reduced hours substitutions are queried and valuated in time evaluation.

    End of the note.

  • Individual calculation of break times allows you to enter break times of your choice for all forms of substitutions. You can also access existing break schedules, if they contain the desired break regulations.

    Example Example

    You create a substitution based on a daily work schedule. A break regulation is linked to the daily work schedule, however, you want to apply different break times.

    You define the desired break time individually. This break time overrides the break time assigned to the daily work schedule.

    End of the example.

    If you process a substitution record and enter only the break times, a break schedule will be generated for the period of the substitution record that differs from the employee’s normal break regulation.

  • You can specify that the times worked within a particular period are automatically assigned to another cost object.

    Example Example

    An employee is required to perform a task involving costs that are not assigned to his or her master cost center.

    End of the example.

  • You can enter the following information about a different payment for a substitution:

    • An additional premium

    • Re-define a payment by assigning a pay scale group and level

    • Compensation using the specifications of a position or work center

    • Add or deduct a specific amount using the extra pay indicator and the valuation basis .

      Example Example

      An employee is temporarily assigned an activity that is subject to a higher rate of payment. You assign the employee a premium for the reassigned working time for the duration of the substitution.

      End of the example.

      This does not apply for substitutions based on a position or work center, since they already trigger a different payment automatically.