Processing the Audit Question List
Use
An audit question list is required for the execution of an audit. The lead auditor, who is responsible for the execution of the audit, uses a template (for example, standardized catalog of questions, company-specific catalog of questions, predefined list of questions) to create an audit question list for the audit. Alternatively, he/she can create a new audit question list or new questions for an existing audit question list.
Prerequisites
The audit has been created.
If you want to assign a question list, it must be available in the system and released.
Procedure
...
1. Choose SAP Menu →Service → Audit Management → Audit Management.
The Audit Management initial screen appears.
2. In the navigation area or the worklist, select the audit for which you want to create an audit question list.
3. In the navigation area, choose:
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Audit Question List/Question, if you want to create a new audit
question list for the existing audit.
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Audit Question List/Question Using Template…, if you want to
create a new audit question list on the basis of a question list that already
exists in the system.
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Assign Question List, if you want to assign an existing question
list.
The system copies the question list that was selected as the template into the current audit. In this question list, you can change questions, create new questions, or delete existing questions.
It is also possible to create or assign a question list directly from the audit. To do this, select the required audit in the navigation area, and in the context menu, choose Create → Assign Question List, or Create → Audit Question List/Question, or Create → Audit Question List/Question Using Template.
4. In the header area on the right, enter a unique key, a description, and the required language for the audit question list.
5. Enter the required data on the tab pages.
6. On the Texts tab page, you can create notes and/or a description. All of the usual editor functions are available. In addition, you can load local files or save texts you have entered as local files.
If you load files that contain control indicators (for example, Microsoft Word files), then these control indicators are interpreted as texts by the system and are displayed as such. You should, therefore, only load pure text files (ASCII files).
Texts that have been entered can only be saved locally as pure text files.
7. If you want to assign documents to the current audit question list, select the audit question list in the navigation area, and follow the procedure described in Assigning Documents to an Audit Component.
8.
In the navigation area, choose
Element, if you want to create a new element, or choose
Element Using Template... if you want to create an element on the basis
of an element that already exists in the system.
Choose Question, if you want to create a new question, or choose
Question Using Template..., if you want to create a question on the
basis of a question that already exists in the system.
Depending on the specifications made in Customizing, the description of the subordinate hierarchy levels (in the case described above “element” or “question”) in the question list can vary.
9. In the right screen area, enter the required data for the subordinate hierarchy levels on the tab pages.
The field description for the identification is the dependent on the specifications made in Customizing (for example, element or question). In addition, the field (required field) for the hierarchy profile is only available for input at the highest hierarchy level (question list).
10. Assign a possible valuation for each question.
When the data is released, the system checks the valuation and outputs an error message if a value is not allowed.
You can use a Business Add-In to set up the system so that the valuation and the relevance of a controlling question are passed down to the subordinate questions. For more information, see the documentation of the Implementation Guide for Audit Management.
11. If you want to assign documents to one of the hierarchy levels (for example, element, question), select the required hierarchy level in the navigation area, and follow the procedure described in Assigning Documents to an Audit Component.
12. Save the audit question list.
Result
You have created an audit question list
that consists of one or more hierarchy levels. In the navigation bar, the
audit question list is indicated with the icon 
, the subordinate
hierarchy levels with the icon 
, and the assigned
documents with the icon 
.
If you choose the pushbutton Valuate in the right screen area, you can record and confirm
audit results for audits that have been released.
You can change an existing audit question list or a subordinate hierarchy level at any time. To do this, double-click on the object in the navigation area and then make the required changes.
To delete an existing audit question list or a subordinate hierarchy level, select the object in the navigation area and, in the context menu, choose Delete.
See also: