Recording and Confirming Audit Results in the System 

Use

If you want to create and confirm audit results directly in the system, proceed as follows. You can, however, also record audit results using the Internet.

Prerequisites

·        The required audit must exist in the system. The audit question list must be assigned to the audit. The valuation proposals for the audit questions and the relevance of the audit questions to the audit has been planned, and the audit must be released.

·        You have executed the audit or have performed the questioning of the audited area and have recorded (on paper) various comments, notes concerning deviations, and items where there was potential for improvement.

Procedure

...

       1.      Access audit management. See Accessing Audit Management.

       2.      Select the audit for which you want to record results.

The required audit is displayed.

Audit results can also be recorded on the question overview screen for the audit. From this screen, you can switch to the detail screen of the confirmation to record texts and actions.

       3.      In the navigation area, choose the question list item for which you are recording results.

 The required question list item is displayed.

       4.      Choose the pushbutton Valuation.

A screen appears where you can enter the valuation for the question list item and any comments (descriptions, notes, determinations, strengths, potential for improvement) related to this question list item.

       5.      Copy the valuation proposed by the system or enter your own result if it deviates from the proposal. If necessary, set the indicator Valuation Recorded.

If the question list item is not relevant for the current audit, then set the indicator Not Relevant.

       6.      If necessary, enter a comment (description, note, determination, strengths, potential for improvement).

       7.      If you think that corrective/preventive actions are required, set the indicator Action Required.

You can use BAdIs (Business Add In) to define that the system is to set this indicator automatically when a specified degree of fulfillment is not reached.

If you have the authorization to create corrective/preventive actions, you can switch directly to the processing of corrective/preventive actions by choosing the pushbutton Corrective/Preventive Actions.

       8.      Save your entries.

       9.      Repeat these steps for all question list items for which you want to confirm results.

In the structure tree, the valuation status of a question is represented by one of the following icons:

Icon	Meaning
	The question has not been valuated yet, but is a relevant question.
	The question has been valuated and the result is the same as or better than the required minimum result.
	The question has been valuated. The result is worse than the required minimum result.
	The question has been valuated. No minimum is required.
	The question is not relevant.

 

 

Result

You have entered the audit results in the system.