Managing the Archiving Process

Use

Depending on the administration role, system and content administrators share responsibility for the archiving process management. Content administrators are responsible for defining the content relevant for archiving. They can administer and monitor the Knowledge Management and Collaboration (KMC) archiving objects using the KMC archiving object browser.

System administrators are responsible for initiating the archiving process and deleting archived data whose retention period has expired. They can monitor the archiving process using the Trigger Archiving report.

Procedure

Performing the Content Administration Tasks

The following table contains an overview of the archiving-related tasks performed by content administrators:

Task	Description
Managing the Archiving of KM Content	As a content administrator, you define the KM content that is relevant for archiving and manage the approval workflow in the case of an archiving scenario with decentralized governance.
Managing the Archiving of Collaboration Rooms	As a content administrator, you define the collaboration rooms relevant for archiving and manage the approval workflow in the case of an archiving scenario with decentralized governance.
Administering KMC Archiving Objects with the Archiving Object Browser	As a content administrator, you monitor and administer the archiving objects that are taking part in the archiving process.

Performing the System Administration Tasks

The following table contains an overview of the archiving-related tasks performed by system administrators:

Task	Description
Triggering the Archiving of KMC Data	As a system administrator, you initiate the archiving of KMC data and monitor the archiving process.
Deleting Data with Expired Retention Period	As a system administrator, you delete archived content located in the archiving store when its retention period has expired.