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Displaying and Maintaining Term StatusLocate this document in the navigation structure

Use

All users are able to display the status of a term, only superusers are authorized to maintain the status of a term.

Prerequisites

You must have superuser authorization to perform this function.

Procedure

To maintain the status of a term, proceed as follows:

  1. Call transaction STERM.

  2. Enter the term and choose Find. Alternatively, use Selection Criteria to call up a number of terms based on your requirements (for example, all terms from a specific component with status 1 and 2).

    The results list appears containing all terms found.

  3. If not already defined in your user settings, choose Start of the navigation path Edit Next navigation step Display Status End of the navigation path to display the status of the terms in the results list.

    The status of the terms is displayed as follows in the results list:

    • Status 1: New Status 1: New

    • Status 2: Changed Status 2: Changed

    • Status 3: Released Status 3: Released

  4. Choose Start of the navigation path Edit Next navigation step Edit Entry End of the navigation path. The Edit Entry screen appears.

  5. Choose Save Save.

    If you have SAPterm superuser authorization, the message Do you want to release the entry immediately (set to status 3)? appears. Choose Yes to release the term.

    Note

    To release all the terms in this list in one step, choose Start of the navigation path Edit Next navigation step Release All Entries End of the navigation path.

    To reset the status of all terms in one step choose Start of the navigation path Edit Next navigation step Revoke Release for All Entries End of the navigation path.

Result

The status changes as follows:

  • Status 1: New Status 1: New to Status 3: Released Status 3: Released

  • Status 2: To Be Checked Status 2: To Be Checked to Status 3: Released Status 3: Released

  • Status 3: Released Status 3: Released to Status 2: To Be Checked Status 2: To Be Checked

Note

If a glossary entry exists for a term, it is not possible to reset this term to status 2 after this term has been set to status 3.

Once you have changed the status of a status 1 term, you cannot change the status of this term back to New.

For more information on deleting terms without glossary entries, and setting the status of terms with glossary entries for deletion, see Deleting Terms.

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