Irrelevant postings

If no budget-relevant update is wanted, you can define that the update only takes place statistically in Funds Management for purchase requisitions and purchase orders without account assignments (these are purchase requisitions and purchase orders in which no account assignment categorywas specified) and for the goods issue. You can do this through the settings in Customizing and by assigning a statistical commitment item for the warehouse stock account.

If other business transactions from Materials Management are not budget relevant for you (for example, purchase orders), you can define that the update should only be statistical for each value type in Funds Management Government in IMG activity Override Update Profile. The statistical postings are displayed separately in the information system.

Unassigned purchase orders/purchase requisitions

You define how the updating of purchase requisitions and purchase orders without an account assignment takes place depending on which Warehouse Concept is relevant for you.

If own budget should be available for the warehouse, you must make sure that purchase requisitions and purchase orders without an account assignment are updated in FM automatically on the corresponding account assignments (for example, warehouse funds center, warehouse fund). You can do this by defining corresponding assignments in your account assignment derivation. The commitment item is usually determined from the MM account determination (the inventory account already mentioned). This commitment item is not allowed to be statistical.

If no budget should be available for the warehouse, the relevant account assignments must be entered for FM manually. When Funds Management is active, the fields for the FM-relevant account assignments are in the standard in the transactions ME21, ME22, ME51, ME52 on the detail screen on tab page Account Assignment . In the other processing transactions you enter the account assignments for FM in the item overview via  Item More Functions Financial Accounting .

In the Customizing of Funds Management Government , you can change this field status accordingly in IMG activity Maintain Field Status for Assigning FM Account Assignments (for example, you can hide the fields if no update is wanted in Funds Management). You can also reduce funds reservations in these transactions. The field Earmarked Funds is ready for input for this.

Assigned purchase orders/purchase requisitions

When updating assigned purchase orders and purchase requisitions, you must include a complete FM account assignment. You either make the inclusion manually or according to the assignments in your account assignment derivation made from commitment item to G/L account or from FM account assignment elements to CO account assignments. For more information on account assignment derivation, see Account Assignment Derivation , Deriving Commitment Item from G/L Account and Deriving FM Account Assignment Elements from CO Account Assignments .

You can enter multiple account assignments for assigned purchase orders - that is, you have the option of distributing the amounts for a purchase order item to more than one funds center or commitment item.

Depending on the settings you have made for the assignment screen, you can use the field More to reach a second overview screen, in which you can enter budget relevant account assignments.

Time when the purchase order commitment is redeemed

You can choose to redeem the purchase order commitment either at goods receipt or at invoice receipt. You can also specify that both the goods receipt and the invoice receipt are updated.

You make these settings in Customizing of Funds Management Government in IMG activity Make Other Settings .

If the purchase order is redeemed at goods receipt, then the goods receipt is displayed in the information system under the business transaction (value type text) “Invoice” with the correct date of goods receipt and the correct period. Otherwise the goods receipt is not displayed.

If the redemption occurs at the same time as the invoice receipt, then the invoice receipt is displayed in the information system under the value type text Invoice with the correct date of invoice receipt and correct period.

If the goods receipt and the invoice receipt are updated, both – the goods receipt and the invoice receipt - are displayed under the value type Invoice with the correct period and both with the respective transaction Goods Receipt Purchase Order (RMWE) and Invoice Receipt (RMRP). For more information on this, see Updating Goods Receipts and Invoice Receipts .

Displaying redemption of purchase order commitment in the information system

Examples, such as the commitment reduction displayed in the information system, see Displaying Settlement of Purchase Order Commitments .

Value-based and quantity-based commitments

You can set the Value-based commitment indicator in IMG activity Check Units of Measurement in the Global Settings Customizing. This indicator controls whether commitments for the chosen unit of measurement or unit of measure are recorded on a quantity basis or a value basis.

If you do not set the indicator then the commitments are managed on a quantity basis. If you set the indicator they are managed on a value basis.

For value-based updates, the reduction of purchase order commitments occurs with the maximum of goods receipt and/or invoice value . For quantity-based commitments, the reduction of purchase order commitments occurs with the maximum of goods receipt and/or invoice quantity.

Note that the purchase requisitions in Funds Management are always reduced by quantity.

Parked Documents

Parked documents are only updated if they have the status “Complete”. Updating is always net irrespective of whether you have chosen the setting Gross or Tax separate.

Parked documents that reference a purchase order or funds reservation are not updated.