Displaying Settlement of Purchase Order Commitments 
After the settlement of purchase order commitments three lines are displayed in the information system under value type Purchase Orde r:
one line with the amount type Original (0100) with the posted purchase order amount
one line with the amount type Reduction (0200) with which the amount is reduced by the follow-on document.
one line with the amount type adjusting to follow-on document (0500) which displays the difference between the amount of the original document and the amount of reduced documents.
If a document is completely reduced or has been completed by the inward delivery completed indicator or the final invoice indicator, the total of these three amount types is 0.
If a purchase order has been deleted or blocked, the amounts for all amount types are converted to 0 in Funds Management.
The following examples show the display of purchase order commitments in different scenarios. The scenarios depend on the following Customizing settings:
Customizing of Funds Management Government
The settlement of purchase order commitments can take place either at the time of the goods receipt or of the invoice receipt; or you can specify that both the goods receipt and the invoice receipt are updated.
You make these settings in Customizing of Funds Management Government in step Make Other Settings .
Customizing Global Settings
Commitments can be updated as value-based or quantity-based. You define a value-based update in Customizing with Global Settings in step Test Unit of Measure, by setting the indicator Value-based Commitments. For more information on this, see Integration Materials Management .
Goods receipts
Value-based commitments
PO value |
Goods receipt value |
Deleted/blocked |
Delivery completed indicator |
Original |
Reductn |
Adjustment |
Total |
100 |
60 |
100 |
- 60 |
0 |
40 |
||
100 |
60 |
X |
100 |
- 60 |
- 40 |
0 |
|
100 |
120 |
100 |
- 120 |
20 |
0 |
||
100 |
60 |
X |
0 |
0 |
0 |
0 |
Quantity-based commitments
PO price |
PO qty |
GR price |
GR qty |
IR price |
IR qty |
Dely comp. indic. |
Orig. |
Reducn |
Adj. |
Total |
11 |
11 |
10 |
10 |
0 |
0 |
121 |
-100 |
-10 |
11 |
|
11 |
11 |
9 |
11 |
0 |
0 |
121 |
-99 |
-22 |
0 |
|
11 |
11 |
10 |
10 |
0 |
0 |
X |
121 |
-100 |
-21 |
0 |
10 |
10 |
15 |
9 |
0 |
0 |
100 |
-135 |
45 |
10 |
|
10 |
10 |
15 |
10 |
0 |
0 |
100 |
-150 |
50 |
0 |
|
10 |
10 |
15 |
9 |
0 |
0 |
X |
100 |
-135 |
35 |
0 |
10 |
10 |
10 |
5 |
11 |
7 |
100 |
-50 |
2 |
52 |
Invoice Receipt
Value-based commitments
PO value |
Invoice value |
Deleted/blocked |
Dely comp. indic. |
Original |
Reducn |
Adjustment |
Total |
100 |
60 |
100 |
- 60 |
0 |
40 |
||
100 |
60 |
X |
100 |
- 60 |
- 40 |
0 |
|
100 |
120 |
100 |
- 120 |
20 |
0 |
||
100 |
60 |
X |
0 |
0 |
0 |
0 |
Quantity-based commitments
PO price |
PO qty |
IR price |
IR qty |
Delivery compl. charac. |
Original |
Reducn |
Adjust-ment |
Total |
11 |
11 |
10 |
10 |
121 |
-100 |
-10 |
11 |
|
11 |
11 |
9 |
11 |
121 |
-99 |
-22 |
0 |
|
11 |
11 |
10 |
10 |
X |
121 |
-100 |
-21 |
0 |
10 |
10 |
15 |
9 |
100 |
-135 |
45 |
10 |
|
10 |
10 |
15 |
10 |
100 |
-150 |
50 |
0 |
|
10 |
10 |
15 |
9 |
X |
100 |
-135 |
35 |
0 |
Note
The total displayed in the examples is not displayed in the standard line item reports that are delivered. You can display these however by forming the subtotal for the document number or document line item.