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Use

You can use this function to process cash desk business processes in a subsidiary ledger in the SAP system. The cash desk subsidiary ledger is executed independently from the Financial Accounting component and makes it possible to represent cash payments exclusively as entered cash documents. Uncoupling the cash desk subsidiary ledger from financial accounting allows dynamic document entry, in addition to improving system performance. All cash documents can be passed on to financial accounting later on and posted there. Conversely, cash desk processing also allows the direct exchange of data with financial accounting. Data from FI documents can be imported from financial accounting into a cash document and direct data reconciliations can be made, such as payment blocks for payments.

In the cash desk subsidiary ledger you can enter common cash payments, such as incoming and outgoing payments and balance changes, as cash documents and, if necessary, they can be reversed. You define the payment transactions supported in cash desk activities in Customizing.

In a cash document, you need to enter FI account assignments of a customer, vendor or a G/L account, as well as the payment transaction and amount. You can also enter revenue type, reference document, FM account assignment or reference to earmarked funds. When the released cash documents are transferred to Accounting, the postings in the subsidiary ledgers and the reconciliation accounts of the general ledger are made.

Cash Desk Processing

This graphic is explained in the accompanying text.

Prerequisites

You have made the necessary settings for cash desk processing in the Customizing of Funds Management Government .

  For more information, see the IMG underFunds Management Government   Funds Management specific postings   Cash   Cash desk.  

Process Flow

  1. You represent each cash payment as an entered cash document in the cash desk subsidiary ledger. Once you have saved a cash document, it is stored in the database. After a cash document has been saved, you cannot make any further changes to it. If necessary, you may need to reverse cash documents that have been entered incorrectly.

    For more information, see Cash Desk Functions .

  2. You use the cash desk closing function to compare the posted debits (revenues and expenditures) with the actual cash desk balance. On cash desk closing, the status of all entered cash documents is changed to released cash document .

    For more information, see Cash Desk Closing .

  3. You pass the data from released cash documents to Accounting. For the payment transactions that are represented in the payment transactions, the postings are now made in the G/L accounts in Financial Accounting. After postings have been made in component Financial Accounting, cash documents are given the status posted cash documents .

    For more information, see Transferring Cash Documents to Accounting .