Processing Open Items 

Use

When processing open items, you select the items that are to be completely or partially cleared. You can also define whether cash discounts are allowed and to what extent.

Prerequisites

During posting, account maintenance, or clarification processing of a payment lot, you have selected open items and you are in the overview screen with the open items.

Features

When processing open items, you can:

·        Select items for processing

·        Activate or deactivate open items (see Assigning Clearing Amounts and Cash Discounts). Only active items are included in the clearing.

·        Change clearing amounts (see Assigning Clearing Amounts and Cash Discounts)

·        Activate or deactivate cash discounts (see Assigning Clearing Amounts and Cash Discounts)

·        Change cash discount amounts (see Assigning Clearing Amounts and Cash Discounts)

·        Sort the list of open items
You can define the initial sorting for the items. To do this, enter a function module for event 0103; this defines the fields that you want to use for sorting.

·        Search for items with certain properties (button  Filter, see Searching for Open Items).

·        Select filtered items
You can use the functions Filter and Select in combination. After you have filtered items (button  Filter), you can select the items found with the button  (Select Filtered Items) to then activate or deactivate them.

·        Expand summarized rows or summarize rows (see Deactivating the Summarized Item Display)

·        Define how the list is displayed
In order to ensure efficient processing of open items, you should use a suitable setting for the processing screen. On the Document Posting: Process Open Items screen, choose Setting ® Display Format.

·        Select items, thus selecting open items of various contract accounts. The additional items selected are displayed at the end of the list. Choose:
Edit ® Select More ® All for Partner
Edit ® Select More ® All for Account
Edit ®Select More ® Any Items

·        Define alternative amounts for clearing in alternative currency
The system carries out the translations required automatically. The translation involves two steps:

¡        Translation of document currency to local currency

¡        Translation of local currency to clearing currency

For the translation, the system uses the average rates in accordance with the exchange rate table. If you have agreed other exchange rates or amounts with the customer, differences arise during the translation. To avoid these differences, you can change the translated amounts (see Assigning Clearing Amounts and Cash Discount).

·        Bundle items before clearing (see Bundling Open Items during Clearing).

You can process open items using:

Commands (see: Processing Open Items Using Commands)

Function keys or menu entries

The mouse