Bundling Open Items during Clearing 

Use

When you are clearing open items manually, you can bundle items. After bundling, one new item appears for the total amount instead of the individual items. The bundling is retained, even if you do not carry out clearing. This enables you to retain interim statuses in complex clearing processing.

Prerequisites

In the Implementation Guide for Contract Accounts Receivable and Payable, you have:

·        Maintained the Specifications for Bundling Items under Basic Functions ® Open Item Management

·        Set the indicator Collective Bills/Bundling Used under Basic Functions ® Postings and Documents ® Basic Settings ® Maintain Central Posting Settings.

You can set customer-specific fields for the new bundle item in event 0151. For more information, see the documentation for the function module FKK_SAMPLE_0151.

Features

You can only bundle items that are not installment plan items or collective bill items and that have not been included in installment plans or collective bills. Bundle items cannot be bundled further, and an item that belongs to a bundle cannot be simultaneously included in another bundle.
Neither payables for which withholding tax is to be deducted nor receivables that have been submitted to a collection agency can be bundled.
All items to be bundled must have the same business partner, currency, paying company code, and cash discount percentage rate.
Since the items to be bundled can have different contract accounts, contracts, company codes, business areas, division, and due dates, the corresponding values are inherited from the item with the largest amount in the bundle item. Therefore, with regard to the due date, dunning notices and payments may result in a different behavior than if the items were not bundled. The same applies to the cash discount amount proposed in clearing if the original items have different due dates for cash discount.

To carry out or cancel bundling, you need authorization for activity 16 of authorization object F_KK_SOND.

Bundling results in a new document that contains exactly one statistical item. This statistical item has the same properties as a collective bill item, which means that it has the statistics indicator S. You can use similar clearing functions to those for collective bills. Therefore, for partial clearing, the clearing amount can be split over the original items automatically using event 0120. Alternatively, you can carry out the split manually. As for collective bills, the original items refer to the bundle.
If you reverse a bundling, all references in the original items are deleted, the statistical items are deleted, and the document header of the bundling is marked as “Reversed”. Since no new document is created, * is the reversal document number.
Note that the functions for bundling are only active if you have selected Gross in your personal settings for displaying invoice and clearing amounts.

Activities

...

       1.      In clearing processing, for example, in the menu under Account ® Account Maintenance, select the items that you want to bundle and then choose  beneath the list of items.

       2.      A dialog box appears. Enter a comment and choose Continue.

This creates the bundling and the item has the corresponding icon in the list of items.

From the document display of the bundling, you can use the function Environment ® Original Items ® For Bundling to display the original items. There is a similar function in the account balance display.

To release a bundling, select it or place the cursor on the item and then choose .

You can also release bundling in the document change function via the button  Cancel Bundling. You can use the button in the bundle item and in the items that have been bundled.