Defining the Variables
Use
For the budget planning in plant maintenance and customer service, you must make some customer-specific BPS variable settings in the planning workbench of the BW-BPS system (SAP Business Information Warehouse). The meaning of the variables is explained in the following table.
Prerequisites
You have defined the Report Groups and Budgeting Groups.
For an overview of the overall settings required, see Customizing for Budget Planning.
Features
The following variables are available in the planning application 4MCBA004:
Variable |
Technical name |
Description |
User category: 0=Planner 1=Manager 2=Both |
4MCBV503 |
Defines the role of the user and determines the functions that are available to the user in the Web UI. |
Report number |
4MCBV504 |
Determines whether the user can see the reports in the Web UI. |
Budget year |
4MCBV001 |
See comment 1 |
Budget year |
4MCBV501 |
Leave this variable blank. |
Budget category: Ad hoc (Hist.) |
4MCBV054 |
See comment 1 |
Budget category: Ad hoc (Plan.) |
4MCBV047 |
See comment 1 |
Budget category: Task list |
4MCBV046 |
See comment 1 |
Budget category: History-based |
4MCBV048 |
See comment 1 |
Budget category: Maintenance plan |
4MCBV045 |
See comment 1 |
Budget use: Ad hoc (Hist.) |
4MCBV055 |
See comment 1 |
Budget use: Ad hoc (Plan) |
4MCBV051 |
See comment 1 |
Budget use: Task list |
4MCBV050 |
See comment 1 |
Budget use: History-based |
4MCBV052 |
See comment 1 |
Budget use: Maintenance plan |
4MCBV049 |
See comment 1 |
One |
4MCBV101 |
This variable is already defined. |
Equipment: History-based |
4MCBV015 |
Assigns a group of equipment, for which he or she is responsible, to a user in the history-based or zero-based budgeting method. These attributes represent the fields in the equipment master record in the ERP system (for example, cost center, planner group). See also comment 2 |
Equipment: Zero-based |
4MCBV014 |
|
Fiscal year variants |
4MCBV003 |
See comment 1 |
Key figure category: Budget specification |
4MCBV018 |
See comment 1 |
Key figure category: Detailed planning |
4MCBV016 |
See comment 1 |
Key figure category: Simulated costs |
4MCBV017 |
See comment 1 |
Copy comment: Budget category |
4MCBV103 |
Leave this variable blank. |
Copy comment: Budget use |
4MCBV104 |
Leave this variable blank. |
Copy comment: Equipment |
4MCBV105 |
Leave this variable blank. |
Copy comment: Comment |
4MCBV109 |
Leave this variable blank. |
Copy comment: Comment entry |
4MCBV110 |
Leave this variable blank. |
Copy comment: Cost type |
4MCBV108 |
Leave this variable blank. |
Copy comment: Cost center |
4MCBV107 |
Leave this variable blank. |
Copy comment: Functional location |
4MCBV106 |
Leave this variable blank. |
Controlling area |
4MCBV004 |
See comment 1 |
Cost center |
4MCBV005 |
Assigns all data records with the corresponding cost center to a user. In the process the cost center for each data record is determined using the technical object: · If a piece of equipment exists, this cost center is taken. · If no piece of equipment exists, but a functional location does exist, the cost center of the functional location is taken. |
Planning scenario: Ad hoc (Hist.) |
4MCBV053 |
See comment 1 |
Planning scenario: Ad hoc (Plan) |
4MCBV043 |
See comment 1 |
Planning scenario: Task list |
4MCBV042 |
See comment 1 |
Planning scenario: History-based |
4MCBV044 |
See comment 1 |
Planning scenario: Maintenance plan |
4MCBV041 |
See comment 1 |
Copy reference data: From year |
4MCBV022 |
Planning function for planner You can use this function to copy reference data from previous budgeting years into the current version of the budget proposal of the current year. You use the key figure category to define whether you are copying actual data or budget data from the reference year. You use the version to define the reference version (such as, approved version) from which you are copying. |
Copy reference data: From key figure category |
4MCBV025 |
|
Copy reference data: From version |
4MCBV023 |
|
Reference year |
4MCBV505 |
See comment 1 |
Reference year |
4MCBV507 |
Leave this variable blank. |
STS use: 0=No 1=Yes |
4MCBV506 |
Specifies whether the STS (Status and Tracking-System) is used. If the STS is not used, two pushbuttons are displayed in the Web UI: · For the planner: Send for Approval · For the manager: Reject Approval See comment 1 |
Scenario: 1=Histor. 2=Zero-bas. 3=Both |
4MCBV502 |
Defines the budgeting method for your company: · Both The variable controls which scenarios are displayed in the Web UI. |
Functional location.: History-based (attribute) |
4MCBV029 |
Assigns a group of functional locations, for which he or she is responsible, to a user in the history-based or zero-based budgeting method. These attributes represent the fields in the master record of the functional location in the ERP system (for example, cost center, planner group). See also comment 2 |
Functional location.: Zero-based (attribute) |
4MCBV009 |
|
Techn. Location.: History-based (Hierarchy) |
4MCBV030 |
Assigns a group of functional locations, for which he or she is responsible, to a user in the history-based or zero-based budgeting method. This group is determined using the hierarchy for functional locations. However, this determination only works if there is a hierarchy for functional locations in the BW system. By assigning a node to a user, the user is responsible for this node and the subordinate nodes. |
Functional location.: Zero-based (Hierarchy) |
4MCBV008 |
|
Responsible (superordinate) |
4MCBV063 |
This variable is dtermined by a function module. |
Responsible |
4MCBV010 |
Assigns one node to the user in the hierarchy assignment between managers and planners. You have already defined the hierarchy (see Defining Report Groups and Budgeting Groups). See comment 3 |
Responsible |
4MCBV013 |
|
Responsible (assigned) |
4MCBV033 |
Assigns the users to all the hierarchy nodes directly underneath. The assignment determines the planner's group, to which the manager can send budget proposals and from which the manager can display and reject budget proposals. See comment 3 |
Responsible (assigned) |
4MCBV034 |
|
Version |
4MCBV007 |
See comment 1 |
Version: Approved |
4MCBV032 |
See comment 1 |
Version: Initial |
4MCBV011 |
See comment 1 |
Version: Internal cost type distribution |
4MCBV012 |
See comment 1 |
Version: Internal period distribution |
4MCBV035 |
See comment 1 |
Version: Internal without distribution |
4MCBV037 |
See comment 1 |
Version: Planning |
4MCBV039 |
See comment 1 |
Version: Rejected |
4MCBV038 |
See comment 1 |
Copy version data: From version |
4MCBV021 |
See comment 1 |
Version: Approved |
4MCBV031 |
See comment 1 |
Currency |
4MCBV006 |
See comment 1 |
Surcharge/Discount |
4MCBV102 |
Leave this variable blank. |
Comment 1:
You define this variable using the Customizing for the Budget Planning.
Comment 2:
See Planning Only For Equipment or Only For Functional Locations
Comment 3:
Example: Planners C1 and C2 are assigned to manager A.
- User Hans Bosch represents manager A.
- The variable Responsible is assigned to the user Hans Bosch and a budgeting group with the value A.
- The variable Responsible is assigned to the user Hans Bosch and a budgeting group with the value A.
Activities
You can call up the planning workbench in the BW-BPS system under Business Planning and Simulation ® Planning Workbench.