Preparing Rooms for Use 

Use

After completing the basic configuration of the Collaboration capabilities, you can use rooms in the portal. As an administrator, you can change the settings to suit your company-specific requirements.

Procedure

●      Assign the corresponding portal roles to the users who are to create or use rooms. For more information, see Giving Users Permission to Use Rooms

●      Define the categories and relationship types for classifying rooms, room parts, and room relations. For more information, see Defining Categories and Relationship Types for Rooms

●      If you are using the Light Framework Page, enable the detailed navigation for rooms. For more information, see Enabling the Detailed Navigation for Rooms in the Light Framework Page

Recommended Settings for Improving Performance

●      Provide the light room directory as an alternative to the standard room directory. For more information, see  Providing the Light Room Directory

●      Create an additional iView providing a link for calling the member list so that you can then integrate this iView into room templates in place of the actual member list. For more information, see Providing an iView with a Link for Calling the Member List

Optional Settings

●      Change the iViews in the room, if required.

For more information, see Integrating iViews in Rooms on a Role-Specific Basis, Configuring the Room Directory Layout and Properties, and Changing the Room Member List

●      To ensure that the room member list is transparent, deactivate the inclusion of groups if necessary. This prevents new users in the group from accessing the room in question without being visible in the member list. For more information, see Deactivating Groups in the Room Member List 

●      Check the configuration of the search functions. For more information, see Configuring the Search for Rooms and Configuring the Search for Room Content

●      Edit the texts of the e-mails that the system sends when registering or deleting room members. For more information, see Changing E-Mail Texts for Rooms

●      Provide information pages that the system displays in the event of problems accessing rooms. For more information, see Providing Information in the Event of Problems Accessing Rooms

●      If you are implementing a new backend system for rooms, change the components of the Web address for rooms. For more information, see Defining the Web Address and Automatic E-Mail Dispatch for Rooms

●      Check (with your system administrator) whether your system’s user management allows the automatic creation of user groups for rooms or not. For more information, see: Mapping of User Groups for Rooms