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 Prenote Statuses

A Prenote can have the following statuses:

  • Active

    The system assigns this status if the following conditions are fulfilled:

    • The formal and material checks did not find any errors when you created the prenote.

    • You created the prenote according to your settings in the Customizing for Account Management (FS-AM) under Start of the navigation path Item Management Next navigation step Prenote Next navigation step Define Main Rule Set, End of the navigation path despite material errors.

    • The prenote was placed in reallocation according to your settings in the Customizing for Account Management under Start of the navigation path Item Management Next navigation step Prenote Next navigation step Define Main Rule Set, End of the navigation path and an account orderwas created for continued processing in the Posting Control Office (FS-PCO-AM).

      Prenotes that you entered online and are subject to a release procedure are set to Active only after the principle of dual control (CA-GTF-TS-PDC) release.

      Prenotes that you have created via a PLM document in Posting Lock Management (FS-AM-PLM) can only have the status Active or Deleted . As long as the PLM document does not have the status Inactive or Closed , the assigned prenote has the status Active .

  • In Release (To Create/To Change/To Delete)

    These statuses are only intended for prenotes that you create, change, or delete online, and that run through a release procedure (for example, principle of dual control). Before you do this, you need to enter the relevant settings in the Customizing for Account Management, by choosing Start of the navigation path Item Management Next navigation step Prenotes Next navigation step Release Next navigation step Assign Release Object to Release Procedure, Assign Rule to Release Steps and Assign Release WF and Release Procedure WF to Release Procedures End of the navigation path . A release process is not supported for prenotes entered by a means of a Business Application Programming Interface (BAPI).

    Caution Caution

    If the system runs a release procedure (according to the customizing settings) when you create, change, or delete a prenote, then a prenote is created with the status To Create , To Change or To Delete . When you change or delete, the previous prenote remains Active . As a result, when you post a payment item with a relevant reference number, the active prenote ensures an assignment for prenotes to be changed or deleted that are still in release.

    After the prenote is released, the prenote with the status Active is overwritten with the new data and retains the status Active. The released prenote is then physically deleted automatically.

    End of the caution.

    For more information about releasing prenotes, see Release Object: PRENOTE (Prenote) .

  • Assigned

    If a payment item reaches Account Management via a BAPI interface, the system checks whether the payment item contains a reference to a prenote. If it does, the system searches for a prenote with a relevant reference number. If the system finds a related prenote, the prenote is given the status Assigned . This means that it is no longer available for a further assignment.

    The Expiry Date field is filled with the current posting date.

    Prenotes that have the Assigned status are considered to be completed.

  • Deleted

    Here, deletion (logical deletion) means reversal due to (input) errors.

    A prenote that has been created can be logically deleted in online mode or via a BAPI if it has not already been assigned to a payment item, has not lost its validity and is not in release. The Expiry Date field is filled with the current posting date.

    The deleted prenote is no longer available for assignment to a payment item.

    Prenotes that you have created via a PLM document in Posting Lock Management can only have the status Active or Deleted . If the PLM document has the status Inactive or Closed , the related prenote is given the status Deleted .

  • No longer valid (due to time expired)

    When you create a prenote online or via a BAPI, you can specify a valid-to date. If you do not specify a valid-to date, the system calculates one using the value date condition that you have defined for the relevant prenote typeon the account. For more information, see Editing Financial Conditions .

    Prenotes that cannot be assigned to a payment item lose their validity once the valid-to date has passed and receive the status No Longer Valid. The prenote is then no longer available for assignment to a payment item.

  • Reversed

    If a payment item to which a prenote with a suitable reference number has been assigned is reversed, the prenote is also given the status Reversed .

    If you set the Status ACTIVE after Payment Item Reversal indicator, prenotes of the prenote type concerned for which a suitable payment item has been found are not given the status Reversed, but revert to the status Active when a payment item is reversed. This means that they are ready for a further assignment to a payment item in future, as long as the valid-to date of the prenote is after the current valid posting date of the bank posting area.