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Procedure documentationEditing Posting Data

 

On the Posting Data tab page, enter information about the cumulation of the data for the account flow transfers to the general ledger in the General Ledger Update group box.

In the Payment Item Control group box, you can influence the posting control of payment items.

In the Whitelists group box, you can activate checks for presentation of SEPA direct debits.

The specifications in the Bank Posting Area group box are for your information only. It is not possible to enter or change anything.

Note Note

On the initial screen, you have assigned the account to a bank posting area by making an assignment to the contract management organizational unit. This bank posting area has already been defined in this organizational unit.

End of the note.

You enter the data for controlling clearing in the Clear group box.

Prerequisites

Prerequisites for the fields in the General Ledger Update group box:

  • You have activated the General Ledger Transfer component in Customizing for Account Management (FS-AM) under Start of the navigation path Basic Settings Next navigation step Activate Special Components End of the navigation path.

  • The General Ledger Group and Netting Group fields were created as changeable when you defined the product.

Prerequisites for the fields in the Payment Item Control group box:

  • You can choose from the posting control groups that are defined in Customizing for Account Management (FS-AM) under Start of the navigation path Item Management Next navigation step Posting Control Rules Next navigation step Define Posting Control Groups End of the navigation path.

Prerequisites for the fields in the Clear group box:

  • You activated the Clear feature when you defined the product, and you entered the default values for the transaction types.

Procedure

Group Box: General Ledger Update

  1. Assign the account to one general ledger group. You already entered valid values when you defined the product.

    Note Note

    During the GL update, the cumulated postings of all accounts in a GL group are transferred for each bank posting area to the general ledger. This is done in separate debit and credit totals for the balance sheet statement. The cumulated debit or credit total of the period to be transferred is determined such that one balance is calculated for each account (including the balance transfer of the previous transfer). This balance determines whether the total of the account flows from the transfer period is to be added to the debit or credit total of the relevant general ledger group, depending on the plus/minus sign.

    End of the note.

  2. If you want to execute netting with at least one other account of the same business partner, you must assign the account to a netting group. Otherwise, leave the field empty for performance reasons. The name of a netting group is of no more than four characters.

    Note Note

    The general ledger update must add to a single receivable or payable all the flows not yet transferred from the accounts, and that have the same account holder, and that formally have the same interest conditions. This complies with the legal requirements of the balance sheet statement (for example, § 10 of the German bank accounting law). To ensure this, the corresponding accounts of an account holder must all have the same netting group and already be collectively balanced before the general ledger group cumulation. This operation is called balance netting.

    For more information, see Procedure for Balance Netting.

    End of the note.
Group Box: Payment Item Control

You have the following options:

  • You can assign a posting control group that is defined in the Customizing settings to the account, for example, corporate customer or private customer.

    It can be useful to specify a posting control group even if you set one of the indicators No Material Checks or CpD (Suspense) Account, since the posting control rules are applied to formal errors that are subject to posting as well as for material errors.

  • You can specify whether the system is to check the available amount when you post reversal items for this account, and also how the system is to respond if the available amount on the account is not enough to cover the reversal item posting.

  • You can specify whether the check object Limit is run for this account for all debit positions, or only for the positions where you have specified this in the transaction type.

  • If you set the Deactivate All Material Checks indicator, you specify that the system does not check for material errors when you post payment items for this account. However, checks for formal errors subject to posting control cannot be switched off in this way.

  • If you set the indicator Ignore Value Date Split, you specify that the value date balance series remains unchanged when the value date is split for this account.

  • If you set the CpD (Suspense) Account indicator, you specify that this account is a CpD (suspense) account. Since you cannot post directly to CpD (suspense) accounts, but only by reassignment or transfer of payment items, no material checks are necessary.

  • If you set the indicator Plan Checks, you specify that when there are postings to the plan clearing account with a transaction type whose check object Plan Monitoring is activated, a plan payment detail is created and all the assigned material checks for plan monitoring are run.

  • If you activate the check object Plan Monitoring for the transaction type of the posting, and if you set the indicator Plan Distribution Rules, you specify that a plan payment detail is created and that distribution is executed in the plan for postings to the plan clearing account.

  • If the account is funded in the overdraft protection of Master Contract Management (FS-MCM), the priority of this account is displayed according to your settings in the relevant account product. However, you cannot enter or change any data here.

  • The Closed Account with Outstanding Payable indicator is available only in the Edit Closed Account function.

  • You can determine how the system is to prevent lock situations for this account that may arise through simultaneous postings within parallel packages.

  • Set the indicator Post With Posting Date = Settlement Date Allowed only if postings are necessary for the product after the settlement has been completed.

  • You can specify that the system is to include only payment items of a particular turnover class in the calculation of the available amount for this account.

    Note Note

    In the case of revolving loans, you can use a rule defined by yourself to indicate that you want the system to only include payment items of certain turnover classes when calculating the available amount. You define the rules for revolving loans in Customizing under Define Turnover Classes for Available Amount.

    End of the note.

  • If you transfer transaction charges by means of the posting interface, you set the Ignore Transaction Charges on internal temporary and CpD accounts. This means that you ensure that the transferred, external transaction charges are ignored if there is a redirection to a suspense (CpD) account in the posting check.

  • If the Posting Notification indicator is set, you can create posting notification rules for this account. According to these rules, posting notification is created, or an event is scheduled for an event-controlled bank statement when payment items or prenotes are posted, or when a certain account balance is reached.

  • You can see whether the account is participating as drawing in at least one master contract in Master Contract Management (FS-MCM) with the Facility feature. However, you cannot enter or change any data here.

  • You can specify that a settlement is scheduled if the relevant indicator is set in the transaction type of the posting.

  • If the Inform Payment Distribution is set, then the system can transfer the payment item information for this account to the payment distribution system. This indicator is relevant for accounts that are assigned to a loans account as a clearing account.

  • To schedule payment items from the loans account for the account billing, set the Relevant For Billing indicator.

  • If the Credits with Extended Availability (CrExAv) indicator is set, you can display the credits with extended availability and their details for this account.

  • You can specify the type of payment plan change to be made if the relevant indicator has been set in the transaction type for the posting.

  • You can specify a percentage and a maximum amount for an additional available amount (FS-AM-IM-BC).

Whitelists group box

In this group box, you can activate checks for SEPA direct debits (whitelists for payees and CORE mandates). For more information, see the documentation aout the checkbox.

Group Box: Clear

This group box displays the values that have been set up in the product for the Clear feature. You can change the following attributes on the account:

  • Can be taken off books automatically

    You set the indicator if all the open items on this account are to be automatically cleared by the Clear Old Open Items report once the specified period of time has expired.

  • Debit transaction type for automatic removal from books

  • Credit transaction type for automatic removal from books

  • Period in months

    You adapt the transaction types and the period to the requirements of this account for the automatic removal from the books of open items by using the Clear Old Open Items report. The system uses the relevant transaction type for taking the offsetting position that arises off the books.

The Allowed Transaction Types (Debit) and Allowed Transaction Types (Credit) ‎for clearing in dialog processing are not displayed in the contract.

For more information, see Clearing Payment Items.