Reports 

Use

You can use reports to perform evaluations across the system. Some reports also allow you to carry out certain operations.

 

Prerequisites

The configuration of the reporting repository dictates which reports are available. A system administrator carries out the configuration. For more information, see Reporting Repository Manager.

You require the following permissions in the reporting repository:

·        To display reports, you require read-permission

·        To run reports, you require write-permission

Before you allow users to run reports, heed the following information:

The system does not run reports using the permissions and services permissions of the user who started the report. Instead, the system uses a service user to run all reports. By default, this service user has all permissions.

 

Features

In the standard system, you find KM reports in the following roles:

Content Manager

·        Approval Maintenance

·        Link Consistency

·        Resource Statistics

·        Time-Based Publishing Report

Choose Content Management ® Reports to reach these reports.

 

 

Content Administrator

·        Copy

·        Delete

·        Permissions Report

·        Resource Locks

·        Virus Scan Report

·        Subscription Cleanup

·        User Resources

·        User Validity

·        Data Consistency Check for Comments on Folders and Documents

Choose Content Administration ® KM Content ® Toolbox ® Reports to reach a page from which you can navigate to these reports.

 

 

System Administrator

·        CM Repository File-System Check

·        CM Repository Database Check

·        Non-Configured CM Repositories

Choose System Administration ® System Configuration ® Knowledge Management ® Content Management ® Related Topics ® CM Repository Reports.

 

Activities

Starting Reports

You can either start a report immediately or define a schedule. With a schedule, you can either start a report once at a given time, or start it at regular intervals.

If you set a schedule, the actual start time depends on the configuration of the report scheduler task (see Report Scheduler Task).

 

Displaying Reports

On the start page, click the symbol or name of the report (for example, Link Consistency). A list of reports is displayed. If a report has the type Result, you can click on its name to display a results list.

Above the results list are the parameters used to execute the report.

 

To display a list of all running reports, go to Content Management ® Reports ® Related Links and choose Running Reports or choose System Administration ® Monitoring ® Knowledge Management ® Running Reports.

 

Filtering the Results List

You can filter the results list of reports by column content or by entries with the status Errors. You can use the placeholders ? (question mark = exactly one character) and * (asterisk = any number of characters) in the input field.