Cost Transfer Posting in Cost
Accounting
The following applies to time-dependent courses.
Use
The function RHCCOS00_LSO lets you calculate the costs of courses and transfer these to Cost Accounting (CO). During this process, the cost center of the resource is credited, and the cost center of the course cost object is debited.
See also:
Integration
You activate integration with Cost Accounting in Customizing for Training Management under Integration ® Billing and Activity Allocation ® Cost Transfer Posting.
Prerequisites
· The cost items for the course or course type, and the resource or resource type must be maintained in the Costs infotype (1036) with the relevant reference unit and valid cost element.
· The sender cost center must be maintained.
· The receiving cost center must be maintained.
· The sender and receiver’s cost centers are in the same controlling area.
· The courses concerned must have the status firmly booked (active).
Features
Selection
You can set parameters to determine what data the report outputs.
Objects or course selection (pre-report)
There are a number of ways to start the report:
...
a. Enter one or more course groups. The system finds all of the courses belonging to the specified group(s) and calculates the costs.
b. Enter one or more course types. The system finds all of the courses belonging to the specified type(s) and calculates the costs.
c. Enter one or more courses.
Reporting period
You can specify any period for which you want to determine costs.
Document date
Enter a date in this field if you want to change the default date of the cost transfer transaction. This date is used purely for information purposes. The default date is usually the current date.
Posting date
The date in this field indicates when costs are to be posted to CO, in other words, the settlement period. The default date is usually the course start date. You can overwrite this date as required.
You want to perform cost transfer posting for a course that started on February 2nd of a given year. However, you want costs posted in the second quarter rather than in the first quarter. In this case, you enter April 2nd as the posting date.
Currency
Enter the currency in which costs should be output and for cost transfer posting purposes.
Standard selection screen (only pre-report RHXCCOS0_LSO)
If you
select this indicator and choose 
, the report branches to the more detailed
selection screen of the main report RHCCOS00_LSO before it is
executed.
On the selection screen of the main report, you can,
for example, select objects by status. As a rule, you need not access
the standard selection screen since the pre-report has sufficient data
selection options. If you do not want to go to the standard selection
screen, do not activate this parameter before you choose .
Output
The system displays a list containing the following information per course:
· The individual cost items
· The number of cost items
· The individual costs per cost item
· The origin of the costs (such as the resources for which costs were stored)
· The cost centers of the resources (account assignment object)
· The cost centers of the cost object (sender cost center)
· The cost element
· The reference unit (such as time)
· The overall costs
You can perform cost transfer posting from the list screen:
If you select Transfer costs and choose Create cost transfer, the costs of the selected courses are transferred to CO.
The following process flow takes place:
...
1. A validation check is performed on the document items. If the items are validated, a reference document is generated with the status transfer designated.
2. The BAPI/ALE for the cost transfer posting is called.
3. The status of the reference document is changed to transfer effected (yellow/amber light)
4. Due to the fact that the systems may be decoupled (CO and Training Management in distributed systems), confirmation of this transaction is necessary to ensure that the transaction has actually been executed.
For this purpose, you must call the function Compare document. The system searches for the original CO document.
It is only possible to further edit course data, for example, to make a cancellation, when the cost transfer operation has been confirmed in the target system using the function Compare document.
If the original document is found, the status of the reference document changes to Transfer confirmed (green light). You can display the original document by choosing View ® Ref. <-> Original document.
If the original document cannot be found, the status of the reference document changes to Transfer incorrect (red light).
For more information on the procedure when the original document cannot be found, refer to Error diagnosis in note 161511.
You can execute the following functions from the list screen:
· Display the document flow for the course, in other words, all of the relevant allocation data that exists for the course.
· Display document (reference document). You can also display the original document from here.
· Display error log (confirmations of check/execution of cost transfer posting)
· Check whether data relevant for transfer can be posted. This function also checks whether the settlement period is closed, in which case, data transfer to CO is not allowed.
· Cancel document: In the event of errors in the billing document, you can cancel (reverse) the document and start the billing procedure once again. This process is equivalent to generating a new document.
· Display the resource list of the course
· Display resources not yet assigned to the course, in other words, resources that have not yet been reserved for the course although they are listed under resource requirements.
If you are performing cost transfer posting in distributed systems (HR and CO in different systems), refer to the Implementation Guide (IMG) under Cross-Application Components ® Distribution (ALE) ® Pre-configured ALE Business Processes ® Human Resources ® HR<->AC ® Set up Cost Transfer Posting in Training Management.
See also:
For information on the interface, refer to:
Cost Transfer Posting in Training Management
Business Process Flow of Cost Transfer Posting for Courses
Performing Cost Transfer Posting
Checking Cost Transfer Posting