Creating a Room
Use
In this step you create the resource room. In other words, you enter data for a physical room that exists in the system so that you can later reserve it for courses.
Prerequisites
· Before you can create a room, you must create the resource type for the resource room and maintain all of the relevant availability indicators for it, including the location-dependent indicator where appropriate.
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· You should also have already set up a building address for the building in which the room is located.
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If you have Training Management and Room Reservations integrated, which means that you have a common plan version for both applications, you should create a resource type room that is used in integrated operation by the two application components. You do this in Customizing for Room Reservation Management under Room Reservation Planning ® Activities ® Define Initial Objects. In this way, you can access the same rooms from both Training Management and Room Reservations.
Procedure
On the SAP Easy Access screen, in the SAP Menu choose Human Resources ® SAP Learning Solution ® Settings ® Current Settings ®Resource Management ® Room. The Room: Initial Screen appears.
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1. Enter the validity start date of the object in the Validity field.
For clarity's sake, you should enter 01/01/ of a calendar year.
2. If required, change the status of the new resource. The default status entered is active.
You can create the resource room in either active or planned status. Planned status is rarely used in Training Management. You could, however, use planned status to indicate resources that have not yet been acquired.
3. Choose Create Room. The Create Room: Data Screen appears.
4. Enter an abbreviation and a long name for the new resource.
5. Maintain the infotypes offered on the tab strips as required:
Relationships:
¡ Belongs to location:
Enter the location of the building here (town or city).
If you are using course locations, this relationship is mandatory since otherwise the system cannot find the resources for reservation.
¡ Is a specialization of resource type:
Enter the resource type ‘room’ for the resource here.
¡ Is equipped with resource type:
Enter the resource type that the room automatically contains here. This relationship is also used during the resource selection procedure. Example: a room is equipped with PCs.
¡ Cost center assignment:
Specify the cost center assignment of the resource if this data has not already been stored for the resource type or if you want to override this value.
Capacity:
In the Capacity infotype, specify the minimum, optimum, and maximum capacity of the room if you have not already entered this information for the pertinent resource type or if you want to override these values.
Address:
Assign the room to a building (see also Setting Up a Building Address) and enter telephone, fax, and room numbers.
Further information:
Enter the Costs infotype for the room and specify cost items if you have not already stored this information for the pertinent resource type or if you want to override these values.
6. Choose Save.
Result
You have created a room. You can reserve this room when you plan and create course dates.
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